AP Specialist

About the Organization

Access Medical Labs is one of the largest specialty diagnostic labs in the country, using 50% less blood and delivering next-day results. We offer a comprehensive test menu-from routine panels to advanced biomarkers-across blood, saliva, and urine, performing over 1,000 tests under one roof. Our ultra-automated facilities, spanning over 55,000 sq. ft., are powered by the most cutting-edge diagnostic technology and innovative lab logistics available. Since 2003, we've been committed to delivering a truly exceptional client experience backed by precise and reliable testing. Every innovation we pursue is driven by one purpose: making personalized medicine more practical and accessible. Company culture is the foundation of Access Medical Laboratories. We continue to attract mission-driven and goal-oriented professionals to our organization, where each individual and team is recognized for their accomplishments. We place a significant amount of value on teamwork and mentorship, enabling each individual to consistently grow and develop. At Access, each team member has a sense of belonging, family, and community. We enjoy coming to work every day in an environment where people feel empowered, understanding that each team member plays a significant role in providing peace of mind to patients nationally.

Responsibilities

• Process accounts payable, including the verification of invoices, processing payments, and reconciling vendor accounts.
• Perform monthly bank reconciliations to ensure that cash records in the accounting system match bank statements, identifying and resolving any discrepancies.
• Prepare internal financial reports for management review, highlighting key financial metrics and variances.
• Monitor company expenses and ensure they are properly allocated to the appropriate accounts.
• Ensure that all expenses are supported by valid documentation, such as receipts, invoices, or purchase orders.
• Provide insights and recommendations to senior accounting or finance personnel to improve financial controls or identify cost-saving opportunities.
• Ensure adherence to accounting standards, company policies, and regulatory requirements.
• Utilize accounting software to perform accurate data entry and ensure systems are regularly updated to reflect the most current financial information.
• Process employee expense reports, ensuring compliance with company policies, and reimbursement for approved expenses in a timely manner.
• Organize and maintain financial records, documents, and supporting materials in compliance with organizational and legal requirements.
• Ensure proper filing and archiving of financial documents for easy retrieval during audits or reviews.
• Provide financial information and support for cross-departmental projects or initiatives.
• Create daily, weekly, monthly and quarterly KPI's to ensure continuous visibility of department performance.
• Additional tasks may be assigned at any time by management.

Qualifications & Skills

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of experience in accounts payable, accounting operations, or related finance functions.
• Prior experience supervising or leading an accounts payable team preferred.
• Strong knowledge of accounts payable processes, invoice management, vendor reconciliation, and expense reporting.
• Experience performing bank reconciliations and reviewing financial transactions for accuracy.
• Strong understanding of accounting principles, internal controls, and financial compliance requirements.
• Experience working with accounting software and ERP systems.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and financial reporting functions.
• Strong analytical skills with the ability to identify discrepancies, investigate issues, and recommend solutions.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Strong communication skills with the ability to collaborate with internal teams, vendors, and leadership.
• Demonstrated ability to maintain confidentiality and handle sensitive financial information.
• Proactive problem solver with a focus on continuous improvement and process optimization.