AP Payment Analyst

Description Job Overview: The AP Payment Analyst performs analytical and operational support for accounts payable, including process analysis, data and reporting, systems work, and the execution of implementations, migrations, and other change initiatives. This role ensures AP operations and assigned initiatives are carried out accurately, efficiently, and in compliance with company policies and regulatory requirements. The AP Payment Analyst is responsible for analyzing and improving processes, managing operational data and documentation, and collaborating across teams to resolve complex issues and deliver best-in-class service to internal and external stakeholders. Compensation: $25-29/hr FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client’s property, the salary or wage will also be premised upon the client’s directive. The base pay range is subject to change and may be modified in the future. Your Responsibilities Analysis & Reporting: Build, maintain, and analyze spreadsheets, reports, and dashboards to monitor accounts payable operations, track key metrics, and communicate progress.Track, reconcile, and validate accounts, records, and operational data across systems, maintaining accuracy and completeness.Analyze data and trends to identify discrepancies, recurring issues, and opportunities for improvement, and communicate findings to management. Process Improvement & Documentation Identify process gaps, risks, and recurring issues; recommend and help implement improvements.Perform root cause analysis on issues as they arise and drive them to resolution.Develop and maintain documentation, including workflows, procedures, and standard operating procedures, to support consistency and knowledge sharing. Systems & Initiative Execution Plan, coordinate, and execute assigned accounts payable initiatives and projects from initiation through completion, ensuring objectives, timelines, and deliverables are met.Support system implementations, including data validation and setup within new or existing platforms.Obtain, manage, and maintain system access and user credentials required to complete assigned work. Collaboration & Support Serve as a liaison across departments and external parties to coordinate activities, resolve issues, and ensure alignment.Communicate status, risks, and results to management and stakeholders in a timely manner.Provide analytical and escalation support to transactional AP teams on complex or non-routine items as needed. Additional Duties Practice and adhere to FirstService Residential Global Service Standards.Always conduct business with the highest standards of personal, professional and ethical conduct.Perform or assist with any operations as required to maintain workflow and to meet schedules.May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.Ensure all safety precautions are followed while performing the work.Follow all policies and Standard Operating Procedures as instructed by Management.Perform any range of special projects, tasks and other related duties as assigned. Skills & Qualifications Advanced proficiency in Microsoft Excel, including complex functions (e.g., pivot tables, VLOOKUPs), and strong overall computer and systems aptitude.Ability to quickly learn and adapt to new systems and applications.Strong analytical, problem-solving, and organizational skills with high attention to detail.Ability to manage multiple priorities and projects simultaneously and meet deadlines.Strong verbal and written communication skills, with the ability to coordinate across departments and external parties.Ability to work independently and take ownership of assigned projects.Ability to work with sensitive or confidential information.Critical thinking, sound judgment, and decision-making abilities.Familiarity with AI productivity tools (e.g., Microsoft Copilot, Claude) and a willingness to adopt them to improve efficiency; extensive experience not required. Education And Experience Two or more years of experience in accounts payable, operations, data analysis, or a related field is preferred.Experience with system implementations, data management, or process improvement is a plus. Physical Requirements & Working Environment The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position works under usual office conditions. The employee is required to work at a personal computer as well as be on the phone for extended periods of time. Must be able to stand, sit, walk and occasionally climb. The incumbent must be able to work extended and flexible hours and weekends as needed. Physical demands include ability to lift up to 30 lbs.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Tools & Equipment Used Computer and peripherals, standard and customized software applications and tools, and usual office equipment. What We Offer Medical, dental, and vision plans (full time and those working 30+ hours)Part time 20+ hours qualify for dental and vision401K matchTime off including vacation, sick, and company paid holidaysPet insurance availableTuition reimbursementLegal servicesFree emotional wellbeing and daily life assistance support for all associatesDomestic partner coverageHealth savings accountFlexible spending account About Us FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Experience exceptional service with a fulfilling career in property management with FirstService Residential. To learn more about our company and culture, please visit www.fsresidential.com/california Disclaimer The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.