AP Manager

Description

Manage the day-to-day accounts payable process, including invoice review, coding, approval workflows, and payment processing.

Oversee high-volume subcontractor and vendor payments across multiple construction projects.

Review and track conditional and unconditional lien waivers to ensure compliance prior to payment release.

Coincide collection, verification, and maintenance of subcontractor insurance certificates, W-9s, and compliance documentation.

Coordinate monthly and progress billing processes, including preparation and review of AIA G702/G703 applications for payment.

Reconcile vendor statements and resolve invoice discrepancies, payment issues, and vendor inquiries.

Work closely with Project Managers, Project Accountants, and Operations teams to ensure accurate project cost allocation and payment timing.

Maintain strong internal controls and ensure compliance with company policies and contractual requirements.

Prepare AP reporting, cash requirement forecasts, and aging analyses for senior management.

Identify and implement process improvements to increase efficiency and accuracy within the AP function.

Profile

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 5+ years of accounts payable experience within the construction, general contracting, or real estate development industry.
• Strong knowledge of lien waivers, subcontractor compliance, retainage, and construction payment processes.
• Experience with AIA billing, progress billings, and applications for payment.
• Familiarity with job costing and project-based accounting environments.
• Proficiency in Excel and construction accounting software such as Sage 300, Viewpoint Vista, Foundation, Timberline, CMiC, or similar platforms.
• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Strong communication and problem-solving skills with a collaborative approach.