AP Coordinator

Position Overview

We are seeking a detail-oriented and organized AP Coordinator to join our accounting team in Westport, CT. This role is responsible for the day-to-day processing of vendor invoices, maintaining accurate vendor records, supporting payment processing, and ensuring timely and accurate accounts payable operations across multiple communities and development/construction projects. The ideal candidate will have strong attention to detail, excellent communication skills, and experience working in a fast-paced accounting environment.

Responsibilities

• Review, code, and enter vendor invoices into the accounting system
• Verify invoices have appropriate approvals prior to processing
• Ensure accurate General Ledger coding and expense allocation
• Maintain and update vendor records, including payment information and tax documentation
• Obtain and manage vendor W-9 forms and related records
• Process voucher batches and post transactions within the accounting system
• Coordinate invoice approvals with Office Managers and other stakeholders
• Reconcile vendor accounts and investigate discrepancies
• Research and resolve open payable items and vendor inquiries
• Respond professionally to vendor questions via phone and email
• Scan and electronically attach supporting documentation to invoices and vouchers
• Prepare, process, and distribute vendor payments
• Assist with month-end close activities and special accounting projects as needed
• Support the accounting team with administrative and operational tasks
• Collaborate effectively with team members and contribute to a positive work environment

Qualifications

• Associate's degree in Accounting, Finance, Business, or a related field
• 2+ years of Accounts Payable experience
• Strong attention to detail and organizational skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field
• Experience with Yardi would be ideal
• Experience using Ramp or similar expense management platforms
• Real estate, property management, construction, or multi-entity accounting experience a plus

Pay & Schedule

• Location: Westport, CT
• Compensation: $25-27/hr
• Schedule: Full-Time, In-Office
• Reports To: AP Manager