AP Accounting Clerk

Qualifications

• High School Graduate required; Associate degree preferred
• Minimum of one year of previous experience in an accounting role
• Thorough knowledge of general accounting principles, including accounts receivable, accounts payable, and credit management
• Accurate data entry skills with strong attention to detail
• Outstanding organizational and time management skills
• Ability to maintain confidentiality
• Read and interpret vendor invoices, purchase orders, credit terms, contracts, and operations manuals
• Write clear procedures explaining specific tasks
• Solid math skills across whole numbers, fractions, and decimals
• Intermediate proficiency in Microsoft 365 (Word, Excel, Outlook, Teams)
• Experience with cloud-based accounting software systems
• Knowledge of credit card processing and electronic payment systems

Responsibilities

• Consistently hit 98% accuracy in payment posting and account reconciliation, month after month
• Timely Processing: Process customer payments within 24 hours of receipt and complete vendor payments without delay
• Clean Reconciliations: Complete monthly reconciliations by deadline, every time, with records that hold up to scrutiny
• Vendor Trust: Build and maintain positive, professional relationships with vendors through steady, reliable follow-through
• Maintain vendor files and AP documentation in a system that's clear, current, and easy to audit
• Compliance: Uphold company accounting policies and internal controls in every transaction you touch
• Follow up on failed payments and discrepancies methodically until records are accurate and issues are closed
• 1099 & Tax Accuracy: Keep end-of-year 1099 summaries and quarterly estimated tax payments accurate and on schedule
• Support month-end and year-end closing procedures with dependable, detail-oriented work