AOT Contract Administrator I

About the role

This is a hybrid position with in-office and remote days. The Vermont Agency of Transportation (AOT) is seeking a detail-oriented and organized Contract Administrator I/II to join the Contract Administration Bureau’s Work Authorization Unit. This position is responsible for administering work authorizations and budget adjustment requests, managing contract compliance, processing consultant invoices, and maintaining accurate financial and contractual records in accordance with State and Federal regulations. The Contract Administrator reviews and issues work authorizations, verifies invoice accuracy, monitors contract expenditures, maintains contract documentation, and coordinates with project managers, consultants, and finance staff to ensure efficient contract administration. The role also supports consultant evaluations, audit activities, reporting requirements, and the resolution of contract and payment discrepancies while providing excellent customer service to internal and external stakeholders.

Responsibilities

• Administer work authorizations and budget adjustment requests
• Manage contract compliance and maintain accurate financial and contractual records per State and Federal regulations
• Review and issue work authorizations
• Verify invoice accuracy and process consultant invoices
• Monitor contract expenditures and maintain contract documentation
• Coordinate with project managers, consultants, and finance staff
• Support consultant evaluations, audit activities, and reporting requirements
• Resolve contract and payment discrepancies
• Provide excellent customer service to internal and external stakeholders

Requirements

• Associate degree or certificate program in contract administration, public administration, accounting, business management, legal, or related field
• OR High school diploma or equivalent and one (1) year or more of experience at a technical level in contract administration or a related field

Qualifications

• Knowledge of contract administration principles, invoice review, financial reconciliation, and Generally Accepted Accounting Principles (GAAP)
• Ability to interpret contracts, policies, regulations, and procurement requirements
• Strong analytical, organizational, and communication skills
• Proficiency in Microsoft Excel and database applications
• Exceptional attention to detail
• Ability to manage multiple priorities while working both independently and collaboratively

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program