AOS III - Admin Assistant - Release of Information Coordinator

Position Overview

Western State Hospital, part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS), seeks a full-time Admin Assistant - Release of Information Coordinator to manage patient information requests and perform clerical tasks.

Key Responsibilities

• Process requests for information and prepare subpoenas and court-ordered records
• Acknowledge all requests within 7 working days
• Support the HIM Manager with special requests
• Answer incoming calls and distribute mail
• Maintain an annual schedule for PHI bins and communicate the schedule
• Transcribe neurology, podiatry, and ophthalmology notes within 24 hours
• Assist with document cataloging for destruction

Qualifications

• Experience with Release of Information regulations and HIPPA Privacy regulations
• Clerical experience in an hospital setting
• Proficiency in MS Office programs (Word, Excel, Outlook)
• Strong data entry, typing, and general clerical skills
• Confidentiality and handling sensitive information
• Comfortable using standard office equipment

Additional Considerations

• Bilingual
• Veteran or veteran spouse

Benefits

• 13 Paid Holidays
• 12 Vacation Days
• 8 Sick Days
• 4 Family/Personal Days annually
• Low-cost, comprehensive Anthem or AETNA health insurance
• Short & Long-Term Disability Coverage
• Group Life and Optional Life Insurance
• Flexible Spending Accounts (FSA)
• Exclusive State Employee Discounts

Minimum Qualifications

• High School Graduate or equivalent
• Associates degree or higher
• Medical Transcription Experience

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Samantha Leep
Phone: 540-332-8306
Email: samantha.leep@dbhds.virginia.gov