(Anticipated Vacancy) Records Coordinator, OPERATIONS

Job ID: 2024-2025 school year position as set by the Board of Trustees.

Qualifications

• High school diploma or GED
• Three (3) years office experience, preferably in a public education environment
• Demonstrated computer skills with experience in Microsoft Office suite
• Excellent verbal communication skills, personal integrity, and the ability to work with a wide range of individual and complex issues
• Effective organization and interpersonal skills
• Demonstrated ability to exercise independent judgment, prioritize tasks, and work independently with a high degree of accuracy
• Ability to work on multiple tasks simultaneously
• Maintain confidentiality of information

Responsibilities

• Oversee the department’s budget, including purchases, financial management, and equipment acquisition
• Prepare and submit the annual budget in a timely manner
• Update monthly department budget to Director and Assistant Director
• Process and maintain monthly and weekly budget processes and spreadsheets for the Operations Department
• Maintain physical and computerized files on incoming/outgoing correspondence and departmental Area Manager budgets and reconciling monthly statements
• Order custodial supplies for district buildings/Operations Department when needed
• Process and maintain records of overtime forms and submit to Finance Office or Facilities Use Departments for reimbursement (e.g., Church Services, Sports Associations, Campus Activities, and Non-Academic Activities)
• Keep comprehensive report for overtime costs associated with requesting support from the Operations Department
• Maintain a comprehensive overtime use record for the Operations Department for all facilities and monies reimbursed for various groups, organizations, and district events
• Maintain accurate records for contractors using district buildings during renovations, construction projects, and reimbursement for overtime for the Operations Department
• Maintain monthly Club Rewind reimbursement for supplies and labor cost
• Maintain monthly reimbursement from Nutrition Services for waste removal
• Process and pay Concentra invoices related to physical exams, ensuring billing accuracy, timely payments, and maintaining proper documentation for financial records
• Maintain the documents destruction schedules and process shredding requests, including scheduling pickups of shred/recycle boxes
• Perform other duties as assigned by Director and Assistant Director of Operations
• Regular and reliable attendance is an essential function of the job

Equipment Used

• Multi-line phone system
• Personal computer and peripherals
• Printer, calculator, copier, shredder, and fax machine

Working Conditions

• Maintain emotional control under stress; work with frequent interruptions
• Prolonged use of the computer; repetitive hand motions
• Continuous sitting

Pay

$38,788/CP-6 (Salary range based on experience for the 2024-2025 school year).

Schedule

244 days