Analyst, Procurement Operations

About the role

The Mayor's Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient and cost-effective.

Responsibilities

• Compliance & Advisory Services
  • Review and assess complex and diverse procurement submissions of assigned City agencies, including but not limited to, pre-solicitation reviews, contract awards, and budget configurations; making appropriate recommendations for approval and/or follow-up actions to the Associate, Assistant and Deputy Directors.
  • Evaluate and assess procurement documents for compliance with the City Charter, Procurement Policy Board rules, Comptroller’s Directives and Mayor’s Office of Contracts policies and procedures.
  • Aid in solicitation development, including protocol development; solicitation document drafting, copyediting, and system configuration; and pre- and post-solicitation review.
• Design Support
  • Support the design and implementation of system releases for the Procurement and Sourcing Solutions Portal (PASSPort) application.
  • Work with the technical team and systems integrator to continuously improve the PASSPort and HHS Accelerator applications through engagement and feedback understanding the needs of end users, system testing and prioritization of enhancements.
  • Support business process reengineering and technology development to improve the procurement process.
• Engagement Support
  • Act as a liaison and provide customer assistance, guidance, and support in timeliness of procurement actions to the key Agency procurement staff.
  • Collect and analyze feedback, emphasizing the behavioral experience of stakeholders.
  • Facilitate change management, technical troubleshooting and system guidance of the PASSPort system to the City Agencies.
• Materials Development
  • Assist in the development of tools and resources, including guides, job aids, standard and customized templates, with aim towards citywide replication.
  • Ongoing professional development to strengthen skills and increase knowledge in relevant areas of procurement, technology, government operations, public policy and people and change management.
  • Understand issues affecting relevant stakeholder groups, including but not limited to covered city agencies, Minority and Women-owned Business Enterprises (M/WBEs), nonprofits, etc.
• Special Projects
  • Participate in cross-division and cross-agency projects, including vendor and procurement management activities and support.
  • Perform special projects and reports as assigned.

Preferred Skills

• Demonstrate competency and/or history of consistent quality performance in the following areas of responsibility:
• Meet deadlines and work independently while paying close attention to details
• Establish relationships quickly and maximize positive team dynamics
• Succinctly and effectively communicate verbally and in writing
• Distill complex material, present information and make actionable recommendations
• Accurately and consistently document data on stakeholder experience and escalate critical issues
• Analyze data and summarize research to support ongoing improvement in operations and service
• Educate stakeholders about various procurement and government operations topics and tools
• Engage and support stakeholders through all phases of procurement and change

To Apply

External applicants, please go to www.nyc.gov/careers/search and search for Job ID #761906

Current City Employees may apply via Employee Self Service (ESS) http://cityshare.nycnet/ess. Click on Recruiting Activities/Careers and Search for Job ID #761906

Research Projects Coordinator - 05277

Minimum Qualifications

• Graduation from an accredited college with a baccalaureate degree;
• Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities;
• A four year high school diploma or its educational equivalent plus four years of experience as described in "2" above;
• A satisfactory equivalent combination of education and experience.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.