Analyst II, Vehicle Maintenance Support

Responsibilities

• Note: The duties and primary responsibilities below are intended to describe the general content of and requirements of this job and are not intended to be an exhaustive statement of duties.
• Financial Systems and Budgeting Support
• Provide end-user support and training for Oracle financial systems;
• Aid in budget preparation, tracking, reconciliation, forecasting, and reporting for capital and operating expenses;
• Cope with procurement and contract administration activities for Vehicle Maintenance, including purchase requisitions, invoice review, payment tracking, contract renewals, service agreement support, vendor expenditure monitoring, and maintenance of contract-related documentation.
• Financial and Operational Reporting
• Develop, maintain, and distribute recurring and ad hoc reports, dashboards, and performance metrics related to vehicle maintenance operations, labor, materials, vendor services, repair activity, preventive maintenance compliance, and other operating indicators;
• Analyze data and prepare summaries to support management review and operational decision-making.
• Trend Analysis and Decision Support
• Analyze historical spending, maintenance, and operational data to identify trends, recurring issues, cost drivers, and opportunities for process improvement;
• Prepare analyses, summaries, and recommendations related to budget performance, vendor services, asset lifecycle support, and operational efficiency.
• Vehicle Maintenance Program Support
• Support planning, coordination, and reporting for vehicle maintenance initiatives, service programs, asset replacement planning, and departmental projects;
• Aid in organizing data and documentation used for management reviews, presentations, and planning efforts.
• Vehicle Maintenance Administrative Support
• Provide limited administrative support for vehicle maintenance operations, including coordination of records, documentation, contract files, and other related support activities as assigned.
• Agency Alignment and Continuous Improvement
• Support strategic goals, participate in training, identify process improvement opportunities, and contribute to high-quality customer service and operational efficiency;
• Coordinate with internal departments, external vendors, and operational stakeholders to support timely execution of departmental initiatives and continuity of vehicle maintenance support activities.
• Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) Process
• Ensure staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.
• Other Duties
• Perform other duties as required and/or assigned.

Qualifications

• Bachelor’s degree in Business Administration, Administrative Services, Finance, Accounting, Public Administration, Data Analytics, or a related field.
• Additional experience may be substituted on a year-for-year basis up to four (4) years.
• Three (3) years of progressively responsible experience in budget support, financial analysis, procurement, contract administration, operational reporting, data analysis, or related administrative and analytical functions.
• Oracle financial systems experience preferred.
• Experience working in a government, transit, public sector, or similarly regulated environment preferred.
• Experience with Enterprise Asset Management Systems, Computerized Maintenance Management Systems, or related maintenance tracking systems preferred.
• Knowledge, Skills And Abilities
• Proficient with software related to word processing, spreadsheet preparation, reporting, and financial applications software.
• Strong analytical skills to analyze financial and operational information, identify trends, evaluate issues, and support practical solutions and recommendations.
• Demonstrated knowledge of tracking department expenses, preparing purchase requisitions, budget and status reports, supporting contracts and projects, and maintaining organized documentation and records in accordance with established procedures.
• Ability to prepare, analyze, and present recurring and ad hoc reports, metrics, and supporting documentation for management use.
• Excellent oral, written, and interpersonal communication skills.
• Ability to maintain confidentiality of sensitive information.
• Ability to consistently manage multiple tasks and meet established deadlines.
• Ability to adjust quickly and effectively to changing operational and business conditions.
• Ability to maintain effective working relationships with employees, management, contractors, vendors, governmental agencies, and the public.
• Detail oriented with excellent customer service and communication skills that support positive working relationships with internal and external stakeholders.
• Ability to work as a team player consistently and effectively with a high level of professionalism.
• Ability to work independently and communicate effectively with co-workers, consultants, contractors, service providers, vendors, governmental agencies, and the public.
• Knowledge of project management methods and practices.
• Self-motivated and focused on opportunities to continuously improve skills and processes.
• Ability to gain proficient understanding of Agency policies, procedures, and practices related to budget, procurement, contract administration, reporting, and vehicle maintenance support operations.