Analyst I/II (Finance and Business Services) - Library Department

About the role

The City of San José is seeking to fill one (1) Analyst I/II vacancy that will report to a Senior Analyst of the Finance and Business Services (FBS) Unit. The position supports the development, monitoring, reporting, and administration of the Library’s annual operating and capital budget.

Responsibilities

• Assisting in the development, administration, and monitoring of the Library’s annual operating and capital budgets.
• Accurately tracking and monitoring departmental expenditures, revenues, appropriations, encumbrances, and budget balances while maintaining complete and accurate financial records.
• Performing financial calculations, forecasting, variance analysis, and trend analysis to support budget planning and fiscal decision-making.
• Producing timely and accurate monthly and ad hoc budget and fiscal reports for budget and expenditure tracking for Library project managers and Library management.
• Providing analysis and technical expertise in the administration of fiscal and accounting related activities, including payroll, accounts billable/payable, procurement, contracts/grants, and other fiscal operations.
• Reviewing and approving financial transactions, purchase orders, and awarded contracts to ensure accuracy and compliance with policies and funding guidelines.
• Developing, revising, and maintaining fiscal policies and procedures, instructional materials, and standardized business processes; designing and maintaining a monitoring system, tracking tools, dashboards, and reports.
• Providing budget guidance, fiscal training, and technical assistance to Library managers, project managers, and unit leads regarding budget planning, expenditure tracking, and financial policies.
• Collaborating across Library and City departments to facilitate budget requests, resolve fiscal issues, and support organizational goals.

Requirements

Minimum Qualifications:

• Analyst I: A Bachelor's Degree from an accredited college or university.
• Analyst II: A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration or human resources.

Qualifications

• Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
• Computer Skills: Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
• Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Analytical Thinking: Approaches a problem or situation by using a logical, systematic, sequential approach.
• Fiscal Management: Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
• Flexibility: Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.
• Problem Solving: Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
• Reliability: Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

Benefits

The salary ranges for the Analyst I/II classifications are:

• Analyst I: $92,994.72 - $113,022.00
• Analyst II: $101,468.64 - $123,330.48

All ranges include an approximate five percent (5%) ongoing non-pensionable pay. Actual salary shall be determined by the final candidate’s qualifications and experience.

Pay

The salary ranges for the Analyst I/II classifications are:

• Analyst I: $92,994.72 - $113,022.00
• Analyst II: $101,468.64 - $123,330.48

All ranges include an approximate five percent (5%) ongoing non-pensionable pay. Actual salary shall be determined by the final candidate’s qualifications and experience.

Schedule

The salary ranges for the Analyst I/II classifications are:

• Analyst I: $92,994.72 - $113,022.00
• Analyst II: $101,468.64 - $123,330.48

All ranges include an approximate five percent (5%) ongoing non-pensionable pay. Actual salary shall be determined by the final candidate’s qualifications and experience.