Analyst

About the role

This position is available with the Oklahoma Department of Career and Technology Education. Responsible for the oversight, administration, and distribution of funds to sub-recipients of the Adult Education and Family Literacy (AEFL) federal grant. This includes budget review and approval; claims review and approval; and monitoring of sub-recipients, coordinating and communicating with K-12 schools, community colleges, technology centers, and non-profit entities to ensure high quality educational outcomes. Position is contingent on continued AEFL grant funding.

Responsibilities

• Aid in preparing and informing all AEFLA recipients of annual allocation amounts and providing customer service to AEFLA recipients.
• Review and approve sub-recipient budgets ensuring federal funds are budgeted in support of the AEFLA federal grant and that they are for approved activities.
• Process all AEFLA sub-award funding agreements.
• Review and approve all sub-recipient claims for payment, ensuring all expenditures align with budget and compliance with Uniform Grant Guidance.
• Serve as a liaison between AEFL division and the ODCTE Finance division.
• Provide technical assistance to AEFLA sub-recipients in the use of CTIMS financial system.
• Assist in the development of the AEFLA state plan and prepare grant financial reports.
• Conduct desktop and on-site monitoring of sub-recipients regarding financial policies and procedures; grant purchases, and claims reporting.
• Assist as requested in areas such as federal reporting, grant awards and allocations, state rules, and other areas of program management.

Requirements

• High school diploma or equivalency.
• Strong educational background in financial processes.
• Minimum of three years’ experience in working in a financial setting.
• Bachelor’s degree in business or finance related field preferred.
• Background in Oklahoma school finance, CareerTech Finance, Oklahoma Cost Accounting System (OCAS), and/or Education Department General Administrative Regulations (EDGAR).
• Experience with AEFLA federal grants preferred.

Qualifications

• Ability to read, analyze and interpret professional journals, financial reports, and legal documents as necessary.
• Ability to respond to inquiries or complaints from customers, regulatory agencies, or members of the community.
• Ability to write reports, business correspondence and procedural manuals.
• Ability to effectively present information to top management, public groups and/or boards of directors.
• Ability to exercise tact, discretion and diplomacy when answering the telephone and working with personnel, students and other internal and external customers.
• Ability to apply moderately complex mathematical calculations.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.

Skills

• Knowledge of federal grant administration and compliance.
• Experience with financial systems and software.
• Excellent communication and interpersonal skills.
• Strong organizational and administrative skills.
• Ability to manage multiple tasks and projects simultaneously.

Benefits

The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life, and disability insurance. The amount of your allowance, $9,051.60 - $21,942.72, is determined based upon the dependents you choose to include in health coverage. State paid teachers’ retirement pension and flexible benefits plan. Vacation leave and 15 days sick leave and 11 paid holidays. Employee assistance program and flex-time work schedule options. Total salary and benefits package valued at $60,124.57 - $79,578.73.