Analyst 1: Accounts Payable and Travel

Position Summary

The Accounts Payable and Travel Analyst 1 performs analytical oversight, auditing, and systems support for the college's disbursement functions. This role ensures vendor payments, employee travel reimbursements, and grant-funded transactions comply with college policies, state regulations, and tax guidelines to prevent audit exceptions. Additionally, the Analyst serves as a main point of contact and functional administrator for automated expense software (e.g., Concur)—troubleshooting system errors, updating routing rules, and training faculty and staff.

Duties & Responsibilities

• Processes vendor invoices, check requests, and contract payments using three-way matching (PO, receiving report, invoice)
• Codes transactions accurately to appropriate GL accounts, departments, and restricted federal/state grant accounts
• Prepares and executes weekly disbursements via ACH, physical checks, and wire transfers
• Resolves vendor statement discrepancies, unapplied credits, duplicate billings, and tax issues
• Conducts analytical compliance audits on travel requests, expense reports, and travel card transactions to detect errors, ensure policy adherence, and maintain audit readiness
• Flags and resolves non-compliant reimbursement requests and missing documentation directly with employees and department approvers
• Troubleshoots user system errors, assists with software configuration updates, and trains college faculty and staff on automated expense management systems (e.g., Concur)
• Performs monthly reconciliations for AP aging reports, travel advances, and general ledger accounts
• Monitors state prompt-payment requirements to prevent interest charges and assists with year-end audit sampling and annual 1099/1042 reporting
• Recommends updates to travel user guides and AP workflows to improve administrative efficiency
• Performs all other duties and responsibilities as assigned or directed by the supervisor

Job Requirements/Qualifications

• Bachelor's degree in Accounting, Finance, or a closely related field of study and up to one year of related experience in accounting or finance
• An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Preferred

• One to three years of related experience in accounting or finance

Knowledge, Skills and Abilities

• Knowledge of regulatory compliance principles and practices
• Knowledge of administrative procedures and practices
• Knowledge of business management and fiscal practices
• Knowledge and application of organizational and time management principles
• Knowledge of internal and external customer service principles and practices
• Skill in analyzing data and drawing conclusions
• Skill in effective communication (both written and oral)
• Skill in problem solving
• Ability to apply analytical and critical thinking skills as well as draw conclusions and prepare accurate reports of results
• Ability to apply effective and accurate data entry and typing skills
• Ability to develop and maintain effective and positive working relationships