Alumni Relations Officer

About This Job

The Alumni Relations Officer serves as the operational and communications anchor for the Office of Alumni Affairs. Reporting to the Director of Alumni Development, this position ensures efficient day-to-day departmental operations by managing timelines, workflows, and administrative priorities, while cultivating alumni relationships and leading engagement initiatives across digital and face-to-face experiences. This is a hands-on role best suited for a professional who is organized, personable, creative, and comfortable moving between detail-heavy administrative work and in-person relationship building. Candidates may submit writing samples or design collateral (e.g., newsletters, social media content, graphic layouts, or event materials) for consideration alongside a resume and cover letter.

Qualifications

• Education - Bachelor's Degree in relevant or related academic field from a regionally accredited college or university.
• Minimum 1-3 years of experience in alumni relations, development, event coordination, customer service, or a related field.
• Strong written and verbal communication skills; applicants should be comfortable representing the Office of Alumni Affairs and Alumni Association in professional settings.
• A working knowledge of databases or CRM systems and standard office software.
• The ability to manage multiple deadlines, work occasional evenings or weekends for events, and maintain accuracy in detail-heavy tasks.
• A valid driver’s license and the ability to travel regularly for off-campus alumni events (may be obtained within 6 months of employment).

Preferred Qualifications

• Experience in communications, public relations, business, or alumni relations.
• Strong public speaking skills.
• Experience with creative applications and design software (Canva, Adobe CC, Mailchimp).
• The ability to work independently.

Job Duties

• Communications & Digital Presence: Draft and schedule alumni communications, newsletters, event invitations, award notifications, and membership campaigns. Plan, create, manage, and distribute digital content, social media assets, and promotional material that positively impact alumni engagement. Use content calendars, post schedulers, and performance trackers to assess the effectiveness of outreach. Maintain the association website and alumni engagement platform, regularly updating digital presences across various platforms.
• Database & Records: Maintain and update alumni records across multiple databases, ensuring data security. Oversee list hygiene and build targeted audience segments.
• Event Coordination: Attend alumni events and coordinate logistics such as event promotion, reservations, catering, vendor communication, RSVPs, signage, day-of setup, and post-event breakdown.
• Administrative & Board Support: Maintain shared calendars, planning documents, checklists, inventory, and office files. Track deadlines for events, board meetings, campaigns, and vendor needs; prepare agendas, board packets, meeting materials, and follow-up documentation. Provide scheduling and correspondence support to the Director as needed.
• Promote and foster productive constituent relationships through written communication and personal contact.

How To Apply

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.