Alumni Engagement Assistant Directorin Development

About the Role

UTHealth Houston’s Office of Development and Alumni Engagement is seeking an Assistant Director of Alumni Engagement to lead initiatives that strengthen lifelong relationships between alumni and the university. This role is responsible for developing and implementing a broad range of alumni engagement programs, events, and recognition opportunities that foster meaningful connections with graduates across UTHealth Houston. The Assistant Director will oversee institution-wide and school-specific engagement strategies, including reunions, receptions, regional events, networking opportunities, and signature alumni programs. The position also manages alumni awards and recognition initiatives, while partnering closely with colleagues across the university to align outreach efforts, enhance alumni participation, and support strategic engagement goals.

Responsibilities

• Lead alumni engagement strategies and programs that foster meaningful connections and lifelong relationships with UTHealth Houston.
• Develop and execute institution-wide and school-specific alumni events, programs, and volunteer opportunities.
• Coordinate institution-wide alumni awards, recognition programs, and related engagement initiatives.
• Collaborate with school-based and university partners to ensure a coordinated and impactful approach to alumni outreach and engagement.
• Execute alumni engagement programs, events, and experiences in alignment with established plans, timelines, and engagement goals.
• Use project management tools (e.g., Monday.com) to manage tasks, update timelines, and support transparency and coordination throughout program and event execution.
• Support the development and distribution of communications related to alumni programs and events, including invitations, reminders, and follow-up messaging, in coordination with alumni engagement leadership and communications partners. Ensure communications are accurate, timely, and aligned with institutional messaging and branding standards.
• Coordinate with school-based contacts, vendors, and internal partners to support alumni engagement activities and ensure logistical readiness. Serve as a point of contact for alumni participants related to event details and program logistics.
• Track participation, registrations, and engagement data for alumni programs and events. Maintain accurate records and timely data entry in CRM systems and related tools.
• Support assigned budgets by tracking expenses and processing payments in accordance with institutional policies. Ensure compliance with institutional procedures, risk management requirements, and event-related guidelines.
• Travel, staff events, and work evenings and weekends as needed.
• Perform other duties as assigned.

Requirements

• Bachelor's Degree in a related field is required.
• Six (6) years of related professional experience.
• Experience in higher education, alumni relations, academic healthcare, or other nonprofit setting is preferred.
• Hybrid work schedule with flexibility; attendance at evening and occasional weekend events is required.
• Ability to exert up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
• Must permanently reside and work in the State of Texas.

Benefits

• 100% paid medical premiums for full-time employees.
• Generous time off (holidays, preventative leave day, both vacation and sick time – equating to around 37-38 days per year). Vacation accrual increases with longevity.
• Longevity Pay (monthly payments after two years of service).
• Retirement/pension plan.
• Free financial and legal counseling.
• Free mental health counseling services.
• Gym membership discounts and access to wellness programs.
• Employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care.

This position is security-sensitive pursuant to Texas Education Code 51.215 and Texas Government Code 411.094. Applicants, employees, and contractors may be subject to routine reviews regarding criminal history or continuous connections to foreign adversaries to maintain the security or integrity of critical infrastructure.