Aircraft Records Specialist

About the role

The position serves as the primary records management expert for the Air Mobility Group (AIRMOB), overseeing the maintenance records management program for the aerial refueling fleet.

Responsibilities

• Supervise and manage the maintenance records team, providing daily guidance, training, and performance oversight
• Ensure accurate and timely documentation of all maintenance activities in AMOS
• Review and approve maintenance work packages, log entries, and technical records before release
• Perform comprehensive records audits to verify completeness, accuracy, and regulatory compliance
• Identify documentation discrepancies and implement corrective actions with affected departments
• Develop and maintain records management procedures, standards, and best practices
• Serve as AMOS super-user for records management functions and provide system training to staff
• Ensure compliance with FAA record-keeping requirements and retention policies
• Oversee component traceability documentation and life-limited parts tracking
• Lead root cause analysis for records-related findings and non-conformances

Requirements

• Must have an Associate's degree in aviation management, business, or a related field; a Bachelor's degree is preferred
• Minimum 5–7 years of experience in aircraft maintenance records management
• At least 2 years of management or team lead experience
• Expert proficiency in AMOS or a comparable maintenance tracking system
• Thorough knowledge of FAA regulations including Parts 43, 91, and 121 record-keeping requirements
• Experience with maintenance records auditing and quality control processes
• Strong written and verbal communication skills; ability to interpret technical manuals and regulatory requirements

Qualifications

• Advanced AMOS user experience
• A&P license
• Experience with military or commercial aircraft records management
• Knowledge of KC-135 or Boeing 707 derivative aircraft documentation
• Experience with Part 121 or Part 135 record-keeping requirements
• Familiarity with CASS and reliability program documentation
• Experience with experimental exhibition or special flight permit operations
• Familiarity with DCMA requirements and military maintenance documentation standards
• Experience with aircraft lease transitions and records packages
• Experience implementing paperless or digital records management systems

Skills

• Detail-oriented
• Systematic approach
• Regulated environment experience

Benefits

• Comprehensive medical plan options
• HSA/FSA accounts
• Dental and vision coverage
• 6% employer 401(k) match
• Generous PTO
• Life and disability insurance
• Long-term and Short-term disability coverage
• AD&D Coverage
• Pet Insurance
• Employee Assistance Program
• Subsidized gym membership / plans through Wellhub

Pay

Competitive salary commensurate with experience.

Schedule

This is a full-time position with typical working hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours and work shifts may change in accordance with department and business needs. Exempt Employees must have the ability to be on-call and available, as business needs require. Non-Exempt employees may be required to work over 40 hours per week with approval from the department manager.