Aircraft Fuel Accounting Manager

About the Company

flyExclusive is one of the fastest-growing private aviation companies in the country. From our world-class Jet Club to our unmatched private jet charter, clients receive a curated private jet experience that anticipates their needs for comfort and style. We operate a modern, curated fleet and deliver a world-class experience backed by a team committed to the highest standards of safety, service, and operational excellence. Based in Kinston, North Carolina, with an expanding headquarters in Raleigh, we are building an industry-leading aviation brand.

At flyExclusive, we foster a culture of positivity, trust, and open communication. Our team members motivate others, build strong relationships, and make decisions that benefit both their colleagues and the company. We offer competitive pay within the aviation industry, generous time off with flexible scheduling, a comprehensive benefits package including 401k matching, relocation assistance, and career growth opportunities.

About the Role

The Aircraft Fuel Accounting Manager is responsible for the reconciliation and reporting of aviation fuel usage and costs. This role ensures accurate accounting, effective cost control, and regulatory compliance while identifying opportunities to optimize fuel-related expenses—one of the organization's largest operational costs.

Responsibilities

• Fuel Accounting & Reconciliation
  • Manage daily, weekly, and monthly fuel accounting processes
  • Reconcile fuel purchases, deliveries, and consumption across stations
  • Investigate and resolve discrepancies in fuel inventory and billing
• Financial Management
  • Oversee fuel-related expenses (taxes, surcharges)
  • Analyze fuel cost variances and identify savings opportunities
  • Prepare accruals, journal entries, and financial reports
  • Partner with Finance for budgeting and forecasting
  • Approve all Coupa transactions over $6K
  • Manage all Fuel Vendor Credit cards
  • Maintain the Fuel Master Card for fuel transactions and reconcile them into Expensify
• Vendor & Contract Oversight
  • Maintain relationships with fuel suppliers and vendors regarding invoice billing and credits
  • Review and validate supplier invoices
  • Ensure accurate pricing per negotiated fuel agreements by the Director of Fuel
  • Ensure compliance with aviation standards (internal policies)
  • Maintain audit-ready records for fuel transactions
  • Support internal and external audits
• Team Leadership
  • Manage fuel accounting analysts or staff
  • Approve time off and payroll
  • Provide training and process guidance
  • Improve workflows and accounting systems
• Systems & Data
  • Work with fuel management systems (e.g., Airtable, Fuelerlinx, Intacct)
  • Analyze large datasets for reporting and decision-making with the Director of Fuel
  • Drive process automation and efficiency

Requirements

• Bachelor’s degree in Accounting, Finance, Aviation Management, or related field
• 5–10+ years in accounting, finance, or aviation operations
• Experience with fuel accounting, airline operations, or logistics strongly preferred

Preferred Qualifications

• CPA and/or MBA preferred; equivalent experience considered

Skills

• Advanced Excel and financial modeling
• Proficiency in Intacct, AirTable, Fuelerlinx, Coupa, Expensify, Teams, Paycom, Tableau
• Strong analytical and problem-solving ability
• Knowledge of aviation fuel supply chain
• Leadership and communication skills
• Microsoft Office Suite

Work Environment

• Monday through Friday in our Raleigh office (not a remote or hybrid position)
• Typical office and computer lab environment
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
• Well-groomed appearance and adherence to department dress code
• Limited travel may be required