AI Operations Specialist

About the role

The AI Operations Specialist is responsible for providing administrative and operational support in a government or military environment. The position requires a strong organizational skillset and the ability to manage multiple priorities simultaneously.

Responsibilities

• Experience providing administrative or operational support in a government or military environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience taking meeting minutes and synthesizing information into actionable summaries.
• Cook up and manage coordination with subordinate JCWA program offices, users and community stakeholders, other DoD organizations, academia, national labs, and Defense Advanced Research Projects Agency (DARPA).
• Analyze and provide input for activities that fulfill USCYBERCOM capability requirements through participation in cyberspace-related developmental activities across the Service Cyber Components and USCYBERCOM portfolio.
• Familiarity with the Defense Travel System (DTS) or similar government travel systems.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proficiency with Confluence and JIRA.
• Ability to work effectively with senior leaders and diverse stakeholders.
• Monitor quality assurance and ensure products meet established quality standards before delivery.
• Demonstrated experience inspecting documentation for quality, completeness, and strategic alignment.
• Experience in dynamic operations environment to ensure short- and long-term objectives are met.
• Experience with JIRA, ETMS2, and WMS.
• Writing standard operating procedures to include initiation of outlining steps and processes for completing tasks within an organization.
• Provide clear, accurate, and timely reporting to senior leaders.
• Communicate across teams and various backgrounds including government PMs, financial managers, and technical teams at various levels.
• Strong communicator with the ability to synthesize complex information.
• Strong attention to detail.
• Able to unify disparate teams, simplify complexity, and drive consistent processes.
• Able to enforce clarity and accountability.
• Strong strategic judgment.
• Comfortable influencing without direct authority.
• Calm under pressure, decisive operator who works holistically across portfolio with shown strategic judgement and strong, effective communicator.
• Demonstrated experience influencing cross-functional teams.
• Able to quickly learn mission context and translate information into operational decisions.
• Relentless prioritization.
• Vendor-neutral posture.
• Able to coordinate across diverse stakeholders and agencies.
• Manages tasks while building standard operating procedures to simplify government work. Experience with JIRA/WMS/ETMS2 needed.
• Possesses and applies expertise on multiple complex work assignments. Assignments may be broad in nature, requiring originality and innovation in determining how to accomplish tasks. Operates with appreciable latitude in developing methodology and presenting solutions to problems. Contributes to deliverables and performance metrics.
• Cook up and manage coordination with general officer-level meetings, including scheduling, agendas, read-aheads, and logistics.
• Attend meetings as required and take detailed, accurate minutes.
• Translate meeting minutes into clear talking points, action items, and deliverables for senior leaders and staff.
• Track decisions and follow-on actions to ensure timely completion.
• Cook up, manage, and submit travel authorizations and vouchers (on DTS) for official travel.
• Track, maintain, and update engagement requests on behalf of the Chief AI Officer.

Requirements

• Must have active TS.SCI with CI Poly clearance.
• Experience: 7+ years experience with a Bachelors Degree in one of the following: Project Management, Business Management, Economics, Political Science, Computer Science, Engineering, Law, Finance/Accounting, Strategic Intelligence or related discipline.

Qualifications

• Must have active TS.SCI with CI Poly clearance.

Skills

• Experience providing administrative or operational support in a government or military environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience taking meeting minutes and synthesizing information into actionable summaries.
• Experience coordinating with subordinate JCWA program offices, users and community stakeholders, other DoD organizations, academia, national labs, and Defense Advanced Research Projects Agency (DARPA).
• Experience analyzing and providing input for activities that fulfill USCYBERCOM capability requirements through participation in cyberspace-related developmental activities across the Service Cyber Components and USCYBERCOM portfolio.
• Familiarity with the Defense Travel System (DTS) or similar government travel systems.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proficiency with Confluence and JIRA.
• Ability to work effectively with senior leaders and diverse stakeholders.
• Experience monitoring quality assurance and ensuring products meet established quality standards before delivery.
• Experience inspecting documentation for quality, completeness, and strategic alignment.
• Experience in dynamic operations environment to ensure short- and long-term objectives are met.
• Experience with JIRA, ETMS2, and WMS.
• Experience writing standard operating procedures to include initiation of outlining steps and processes for completing tasks within an organization.
• Experience providing clear, accurate, and timely reporting to senior leaders.
• Experience communicating across teams and various backgrounds including government PMs, financial managers, and technical teams at various levels.
• Experience as a strong communicator with the ability to synthesize complex information.
• Experience with strong attention to detail.
• Experience unifying disparate teams, simplifying complexity, and driving consistent processes.
• Experience enforcing clarity and accountability.
• Experience demonstrating strong strategic judgment.
• Experience comfortable influencing without direct authority.
• Experience calm under pressure, decisive operator who works holistically across portfolio with shown strategic judgement and strong, effective communicator.
• Experience influencing cross-functional teams.
• Experience quickly learning mission context and translating information into operational decisions.
• Experience relentless prioritization.
• Experience with a vendor-neutral posture.
• Experience coordinating across diverse stakeholders and agencies.
• Experience managing tasks while building standard operating procedures to simplify government work. Experience with JIRA/WMS/ETMS2 needed.
• Experience possessing and applying expertise on multiple complex work assignments. Assignments may be broad in nature, requiring originality and innovation in determining how to accomplish tasks. Operates with appreciable latitude in developing methodology and presenting solutions to problems. Contributes to deliverables and performance metrics.
• Experience coordinating and managing general officer-level meetings, including scheduling, agendas, read-aheads, and logistics.
• Experience attending meetings as required and taking detailed, accurate minutes.
• Experience translating meeting minutes into clear talking points, action items, and deliverables for senior leaders and staff.
• Experience tracking decisions and follow-on actions to ensure timely completion.
• Experience preparing, reviewing, and submitting travel authorizations and vouchers (on DTS) for official travel.
• Experience tracking, maintaining, and updating engagement requests on behalf of the Chief AI Officer.

Benefits

• Not specified

Pay

• TBD

Schedule

• TBD