Agency Chief Contracting Officer (ACCO)

About the role

The Department is currently seeking a highly motivated and detail-oriented individual to become the agency's Agency Chief Contract Officer (ACCO). As the agency's chief procurement leader, the ACCO will be focused on improving the agency's responsiveness to procurement needs from its internal customers using various procurement methods while ensuring absolute compliance with City rules and cost-effective purchasing principles.

Responsibilities

• Develops and manages the procurement process to ensure that all agency needs are reviewed and met in a timely manner
• Identifies potential vendors and negotiates purchases with vendors for agency needs
• Creates requests for bids and contracting documents for general purchases and prepares specifications and documents required for all solicitation methods
• Led and supervises a team of trained staffers working on procurement and trains them to understand all PPB and other rules related to procurement
• Provides training and technical assistance to staff, divisions, and vendors to ensure internal and citywide rules and standards are being followed
• Assists with monitoring agency contracts for compliance with New York City Local Law 1 (LL1) and Local Law 129 (LL129)
• Works with Program Managers to establish the utilization goals in contracts to meet the requirements of the M/WBE Program and Mayoral Directives
• Manages the procurement of all services and leases through contracts
• Works with the agency's Fiscal Officer and Accounting team to manage and report on the agency's budget and spending
• Identifies and recommends policies and solutions to improve agency business functions
• Leads interdivisional teams and manages staff as required
• Oversees administrative and operational activities, including space management of 5 DCP facilities
• Plans, budgets, and coordinates facility modifications, improvements, and relocations (as required)
• Works with stakeholders to update workplace safety policies
• Attends to emergencies as they arise and resolves problematic issues
• Ensures that the Operations team has the resources, guidance and support needed to maintain a safe, productive and compliant workspace
• Works on other tasks and projects as directed

Requirements

• A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration;
• A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above;
• A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

Preferred Skills

• Minimum of 3 years of supervisory experience
• Strong knowledge of Procurement Policy Board Rules and State, Federal, and local procurement laws
• Proficiency in City systems, including FMS, PASSPort, The City Record Online, etc.
• Excellent organizational, problem-solving, project management, and negotiation skills
• Effective, clear and persuasive oral and written communications
• Ability to adapt to a fluid work environment and changing needs and priorities