Afternoon/Evening P/T Athletics Game Day and Office Coordinator (flexible schedule required)

About the role

This position assists with sports games and events, and provides administrative support in a collegiate athletic department. It is a part-time, hourly position lasting up to 29 hours per week on a rotating weekly schedule based on game day and season needs.

Responsibilities

• Cook up daily operations of the athletics office, providing customer service and administrative support in person, by phone, and through online communication.
• Assist with sports games and events, and/or serve in various support roles for athletic competitions including scoreboard operator, usher, ticket taker, ball person, camera operator, live stream assistant, and/or providing play by play.
• Maintain departmental records, files, and compliance documentation, ensuring accuracy and adherence to NJCAA regulations, institutional policies, and reporting requirements.
• Care for athletic program administration, including sport records, official documents, game contracts, rosters, certificates, and end-of-season recognition materials.
• Support game-day and event operations, preparing game materials, assisting with home and away contests, and coordinating with opposing institutions and departmental staff.
• Process departmental financial transactions, including purchase orders, invoices, work orders, meal vouchers, and other operational expenditures.
• Coordinate team travel and transportation logistics, including overnight trips, championship travel, vehicle scheduling, and related arrangements.
• Aid in personnel and student worker administration, supporting hiring processes, monitoring schedules, and ensuring adherence to established procedures.
• Maintain athletic equipment, uniforms, facilities, and inventory records, including team gear, lockers, locks, and fitness center operations.
• Provide support for athletic and recreational programs, including intramural activities, special events, and departmental initiatives.
• Ensure availability and operational support for evening, weekend, and special athletic events.

Requirements

• Associate’s Degree
• Three years of prior experience working in a student services or office environment that required the delivery of information verbally and written to students and/or the general public.
• At least one year of experience assisting with sports or athletic-related events.
• Demonstrated proficiency with Microsoft Office Suite and proficient with correspondence with students, staff, companies, officials etc. requiring the ability to create standard reports, professional documents and communications.
• Even better if you have a Bachelor’s Degree.
• Demonstrated proficiency with a database system (Ellucian Colleague or similar).
• One year of prior experience working in an athletic department.

Qualifications

• Ability to work in person at our location in Toms River, NJ.

Skills

• Microsoft Office Suite
• Database system (Ellucian Colleague or similar)

Benefits

• Personal Time Off
• Vacation: Thirteen (13) Days
• Sick: Thirteen (13) Days
• Holidays: Fifteen (15) College Recognized Holidays
• Pension Benefits
• Employee Assistance Program

Pay

Details TBD

Schedule

Details TBD