Advancement Specialist
Alive Hospice · Nashville, TN · 6 days ago
OTHRFull-time
Summary
Reporting directly to the Sr. Director of Advancement, the Advancement Specialist supports Alive’s fundraising event activities, including database management, fundraising campaigns, donor communications, and development-related events that strengthen Alive’s mission and community impact. The Advancement Specialist will coordinate day-to-day logistics for signature events, provide critical administrative and board committee support, and lead small-level recurring giving campaigns.Essential Duties and Responsibilities
- Event Coordination & Execution (45%)
- Support the planning and execution of donor events, fundraising campaigns, and signature experiences, including Alive & The Bluebird Songwriter Series, Alive & The Bluebird in the Boro, Alive & Legacy Breakfast, Hospice Regatta, Giving Society events, and other social events as added to the fundraising calendar, by developing and executing project plans and action items.
- Cook up day-to-day event logistics, tracking timelines and budgets, maintaining registration systems, organizing guest lists, tracking invitations and RSVPs, and assisting with vendor communications and post-event follow-up.
- Serve as a central point of contact to facilitate smooth communication and collaboration between internal teams and external vendors, ensuring tasks are completed seamlessly and in alignment with event goals.
- Evaluate event performance and attendee experience and recommend improvements for future initiatives.
- Donor Database Management & Reporting (20%)
- Maintains and manages the integrity of the donor CRM/constituent database (Virtuous), ensuring accurate and timely entry of gift asks, contact information, and interaction histories.
- Generates queries, reports, and data exports to support fundraising campaigns, donor segmentation, and stewardship efforts, while troubleshooting data discrepancies and enforcing data entry standards.
- Collaborates with the advancement team to optimize CRM workflows, develop dashboards, and ensure data security and compliance with Alive’s gift acceptance policies.
- Track giving metrics, event performance data, sponsorship fulfillment, and donor engagement activity.
- Maintain organized records related to fundraising campaigns, sponsorships, and development initiatives.
- Donor Relations & Administrative Coordination (20%)
- Cook up donor stewardship efforts, including acknowledgments, renewals, impact updates, and donor communications.
- Support the development and production of stewardship materials such as impact reports, donor updates, sponsorship collateral, and campaign assets.
- Conduct preliminary research on prospective donors, sponsors, and grant opportunities to support fundraising strategy.
- Aid in the creation of compelling donor-facing materials, including sponsorship decks and campaign collateral.
- Support the broader Alive team through attendance and participation at non-development events, as needed.
- Recurring Giving & Donor Stewardship (15%)
- Lead the planning, execution, and growth of small-level recurring giving campaigns (such as monthly donor programs), serving as the primary owner for driving engagement and revenue in this segment.
- Cook up broader annual giving strategies and donor outreach across multiple channels, including email, direct mail, events, and digital media, ensuring alignment with recurring giving initiatives.
- Oversee donor stewardship specific to small-level recurring supporters, managing the end-to-end process for acknowledgments, renewals, impact updates, and targeted communications.
- Manage and optimize the donor pipeline by tracking engagement metrics, analyzing activity, and proactively identifying opportunities to transition casual supporters into long-term recurring donors.