Advancement Office Administrator (Part Time)

Priorities

• General support to the advancement office
• Priority for the vice president, senior director of development and engagement, and director of marketing and communications

Work Schedule

Part time, working 20 hours/week.

Responsibilities

• Calendar management
• Travel and itineraries
• Contact reports
• Presentations
• Document management
• Mail distribution
• Budget management (loading invoices and processing credit card statements)

Internal Systems

• Learn internal systems (CRM Advance database) to support work of advancement including communication plans (lists, reports)

DocuSign Process

• Manage DocuSign process for donors, contracts and internal filing

Alumni, Donors and Guests Engagement

• Engage with alumni, donors and guests with a spirit of hospitality during signature college events such as Homecoming
• Personalized visits to campus

Special Projects and Events

• Affiliate with identified special projects and donor events including pre-event and live event logistics
• Sitesetting and hosting at donor events
• Post-event follow up

Student Employees

• Affiliate with and mentor student employees including scheduling work hours
• Detailing projects and reviewing hours

Attention to Detail

• Provide appropriate attention to detail with a high degree of accuracy

Customer Service

• Possess excellent customer service skills

Requirements

• High school diploma and two years of effective, related experience
• Proficient in Microsoft Office Suite
• Professional communication skills, organizational skills and time management skills
• Service oriented