Advancement Coordinator, Engineering

About the role

The Advancement Coordinator in the A. James Clark School of Engineering enhances the operational effectiveness of the Engineering Advancement Office (EAO) by providing comprehensive administrative, financial, and operational coordination.

Responsibilities

• Budget planning and monitoring, forecasting and reconciling expenditures, facilitating contracts and procurements
• Coordinating complex travel and meeting logistics, processing vendor payments, and ensuring compliance with university financial, procurement, and administrative policies
• Prioritizing and troubleshooting scheduling for the assistant dean for advancement
• Coordinating the preparation of briefing materials and logistics for meetings with donors and other external stakeholders
• Facilitating the involvement of faculty, staff, and students in constituent engagement opportunities
• Providing limited logistical support for select corporate engagement meetings and events, as assigned
• Overseeing constituent data management
• Coordinating onboarding logistics for new employees
• Managing the Engineering Advancement Office's physical workspace
• Planning team meetings and retreats
• Hiring, training, scheduling, and supervising two to three student assistants
• Attendance at events during and after regular office hours, including evenings and weekends
• Limited travel, primarily within the Baltimore–Washington region

Minimum Qualifications

Education: Bachelor's degree from an accredited college or university.

Experience: One (1) year of professional administrative experience. Additional work experience may be substituted on a year-for-year basis for up to four (4) years of the required education.

Knowledge, Skills, & Abilities:

• Knowledge of office administration and organization
• Skill in handling confidential information appropriately
• Skill in oral and written communication
• Skill in the use of Microsoft Office and Google Suite products
• Ability to interpret and apply policies, procedures, regulations, and laws
• Ability to multitask while demonstrating a commitment to customer service

Preferences

• Experience managing budgets and familiarity with enterprise systems (e.g., Workday, Concur, or similar platforms)
• Experience in office management, operations, or administrative coordination, with exceptional organizational skills and attention to detail
• Strong written communication skills and the ability to work effectively with a range of stakeholders
• Exercises sound judgment, takes initiative, and works independently with a strong sense of ownership
• Thrives in a fast-paced, collaborative environment and effectively manages competing priorities

Physical Demands

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards
• Ability to work some evenings and weekends as necessary
• Ability to lift or move up to 25 pounds
• Limited local travel may be required

Salary Range: $62,080–$70,000