Advancement Coordinator (Development Coordinator)

About the role

The Advancement Coordinator plays a central role in supporting the IU School of Nursing's fundraising and alumni engagement efforts. This role coordinates donor and alumni activities across the full engagement continuum, manages data, communications, events, and reporting, and ensures a seamless donor experience.

Responsibilities

• Cultivates, solicits, and stewards donors and alumni, managing data, communications, events, and reporting that strengthen donor relationships and enhance the overall advancement strategy.
• Serves as a key connector across internal teams, vendors, and external partners, ensuring a seamless donor experience.
• Manages stewardship operations, including gift tracking, donor acknowledgments, and coordination of recognition with advancement leadership.
• Captures logistics, vendor collaboration, and on-site support for advancement and alumni engagement events.
• Supports financial and operational processes, including expense reports, purchase orders, vendor payments, and budget tracking.
• Prepares donor briefings and materials by researching giving histories and assembling meeting and engagement documents.
• Coordinates fundraising initiatives, leadership scheduling, and process improvements to enhance advancement operations.

Requirements

• High school diploma or equivalent (such as HSED or GED).
• Bachelor's degree preferred.
• 4 years experience in fundraising/development, administrative, a higher education foundation, or related field.
• Experience in donor relations or stewardship activities, including acknowledgment processes, reporting on gift impact, and maintaining donor intent.
• Experience using Customer Relationship Management (CRM) systems (e.g., Salesforce, Blackbaud, or similar) to manage donor records and engagement activities.

Qualifications

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.

Skills

• Strong organizational and multitasking skills to support complex advancement and donor engagement activities.
• Experience drafting donor-facing communications, including acknowledgments, briefings, and reports.
• Demonstrates problem-solving skills with the ability to anticipate needs and improve processes.
• Proficiency with CRM and donor database systems, along with Microsoft Office tools for reporting and communication.
• Ability to collaborate effectively across teams, including faculty, staff, vendors, and external stakeholders.
• Commitment to delivering an exceptional donor and alumni experience through responsive and thoughtful engagement.

Benefits

This role is eligible for a comprehensive range of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Indiana University is an equal opportunity employer and provides ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.