Advancement Associate

Key Responsibilities

• Owns and oversees all giving activity through prompt gift entry, recording backup, and preparing/mailing gift acknowledgements promptly.
• Processes recurring and matching gifts
• Prepares and distributes pledge reminders
• Reconciles with AHN Business Office regularly
• Maintains data health of constituent records. Monitors/ensures accuracy of data flowing from school; updates salutations, constituent roles, codes, and attributes; merges duplicate records
• In collaboration with the Director of Special Events, records and acknowledges gala and golf tournament fundraising (i.e., sponsorships, ticket sales, donations)
• Prepares mailing lists and name tags
• Assists with the preparation and execution of the gala presentation
• Provides data entry for Gala’s silent auction
• Assists the Director of the Annual Fund with the President’s Annual Report data
• Assists the Alumni Director with class notes, births, weddings, and deaths for Accord
• Maintains the Advancement department’s shared calendar
• Maintains agendas for weekly Advancement meeting
• Enters Advancement events on the school calendar
• Collects and distributes office mail daily
• Build proficiency with CRM (to serve as departmental lead)
• Manages office supplies and stationery ordering
• Facilitates venue/catering needs for Advancement retreats and special meetings
• Provides backup to the Business Office for the annual audit
• Participates in professional development opportunities and the annual Advancement summer retreat
• Support additional Advancement initiatives and events, as needed
• Updates donor signage on campus, as needed
• Conducts prospect research, as needed
• Manage facilities requests and organization, as needed

Required Skills and Qualifications

• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with donor management systems preferred (e.g., VeraCross, Raisers Edge)
• Strong interpersonal, organizational, and relationship-building skills
• Excellent written and verbal communication skills
• Demonstrated ability to meet deadlines
• Commitment to collaboration and teamwork
• High level of professionalism and attention to detail
• Strong customer service mindset with consistent follow-through