Advancement Associate

Responsibilities

• Provide administrative support in a professional, confidential, and organized manner.
• Monitor, route, and draft correspondence, manage incoming telephone calls, file, copy, welcome visitors, and support colleagues on the Advancement team as needed.
• Manage and update event calendars for the Advancement team (Facilities Schedule, School Calendar, Google Calendar).
• Deposit checks for the Business Office (charitable donations), manage mailings, and assist with various projects as needed.
• Order supplies, stationery, and materials for all office employees at the 1065 Park Avenue location.
• Update constituent records in the Advancement Database (Raiser’s Edge) in partnership with the Database Services Administrator, ensuring data accuracy for communications, stewardship, and reporting.
• Aid in planning, executing, and staffing fundraising and friend raising events, campaigns, appeals, and special projects, including managing logistics and materials (some evenings required).
• Research and draft the Fall and Spring Stewardship report letters under the supervision of the Director of Strategic Engagement.
• Perform new family research in the Spring once incoming families have been enrolled.
• Perform other responsibilities as assigned by the Chief Advancement Officer.

Qualifications

• Bachelor’s Degree required.
• Organized and detail-oriented.
• Demonstrated proficiency using Excel, Word, PowerPoint, Google Drive, Internet Browsers, and other PC and Mac-based applications.
• Raiser’s Edge or comparable CRM experience preferred.
• Excellent communication skills.
• Candidates must be able to communicate equally well with staff, faculty, administrators, parents, and board members in the school community.
• Ability to work with confidential material.
• A sense of humor is helpful.