Advancement & Admission Assistant & Database Coordinator

Details Posted: 14-Jul-26 Location: San Mateo, California Type: Full Time Salary: $33.65 - $38.50 DOE Categories Admissions Development/Fund Raising Financial Aid Preferred Education 4 Year Degree Internal Number: 1 The Carey School is a Preschool to Grade 5 independent school in San Mateo, California, operating on two campuses. The Carey School is committed to being an inclusive environment that supports the social-emotional growth of all constituents and seeks candidates who value this endeavor. At Carey, we work to create classroom communities that support students in becoming joyful, engaged, thoughtful, metacognitive learners that can make their thinking visible. The Advancement/Admission Assistant & Database Coordinator is responsible for a wide range of advancement and admission functions. Reporting to the Director of Development & Communications and the Director of Admission & Financial Aid, the Advancement/Admission Assistant will have the opportunity to be part of a highly effective and collaborative team. This is a 12-month position. Responsibilities Include But Are Not Limited To Data Management: Responsible for data entry, report generation, and database maintenance for both Admission and Development departmentsDatabase Coordination: Maintain the integrity, accuracy, and confidentiality of constituent data across multiple databases and software platformsWebsite administration: Updates and maintains relevant sections of the school website Event Support: Support Development and Admission departments in planning and hosting school events on our campuses and off. Includes the digital communications, registrations and marketing initiatives using all relevant technologies.Family Engagement: Support prospective parents through the application process, including phone and email correspondence.Front Office: Support our front office as neededOther duties as assigned Qualifications Bachelor's degree from an accredited university is requiredOffice administration experience - database management is strongly preferredStrong technology skills and experience learning new technology platformsMaintain a professional image and provide excellent customer serviceWell-developed collaborative work style and positive attitudeProfessional and clear communication skills, written and oral, especially regarding communicating with parents, teachers, administrators, and students.Excellent project management and organizational skills with an ability to meet deadlinesDiscretion and confidentialityAble to lift up to 30 poundsAble to climb stairsAble to work in a fast-paced environment, must be able to adapt to changing priorities, demands, and a variety of challenges, all the while having the ability to laugh and learn amidst it allMay work at a desk and computer for extended periods Occasional evening and weekend work is requiredHigh proficiency with Google Suite, Microsoft Office, and Apple products High proficiency with social media platformsHours 8am - 4pm The hourly salary range is $33.65 - $38.50 DOE. This is a 40-hour/week position. Please submit your resume and cover letter to igruber@careyschool.org. Create a Job Match for Similar Jobs About The Carey School Specializing in elementary education, The Carey School inspires curious, confident and joyful learners and celebrates childhood in an inclusive, diverse community that nurtures kindness, respect and personal responsibility. Connections working at The Carey School More Jobs from This Employer https://careers.nais.org/jobs/22425111/advancement-admission-assistant-database-coordinator