Advancement & Admission Assistant & Database Coordinator

Location: San Mateo, California | Type: Full Time

About The Carey School

The Carey School is a Preschool to Grade 5 independent school in San Mateo, California, operating on two campuses. The Carey School is committed to being an inclusive environment that supports the social-emotional growth of all constituents and seeks candidates who value this endeavor. At Carey, we work to create classroom communities that support students in becoming joyful, engaged, thoughtful, metacognitive learners that can make their thinking visible.

About the role

The Advancement/Admission Assistant & Database Coordinator is responsible for a wide range of advancement and admission functions. Reporting to the Director of Development & Communications and the Director of Admission & Financial Aid, the Advancement/Admission Assistant will have the opportunity to be part of a highly effective and collaborative team. This is a 12-month, 40-hour/week position.

Responsibilities

• Data Management: Responsible for data entry, report generation, and database maintenance for both Admission and Development departments
• Database Coordination: Maintain the integrity, accuracy, and confidentiality of constituent data across multiple databases and software platforms
• Website administration: Updates and maintains relevant sections of the school website
• Event Support: Support Development and Admission departments in planning and hosting school events on our campuses and off, including digital communications, registrations, and marketing initiatives using all relevant technologies
• Family Engagement: Support prospective parents through the application process, including phone and email correspondence
• Front Office: Support the front office as needed
• Other duties as assigned

Requirements

• Bachelor's degree from an accredited university is required
• Office administration experience; database management is strongly preferred
• Strong technology skills and experience learning new technology platforms
• High proficiency with Google Suite, Microsoft Office, Apple products, and social media platforms
• Maintain a professional image and provide excellent customer service
• Well-developed collaborative work style and positive attitude
• Professional and clear communication skills, written and oral, especially regarding communicating with parents, teachers, administrators, and students
• Excellent project management and organizational skills with an ability to meet deadlines
• Discretion and confidentiality
• Able to lift up to 30 pounds
• Able to climb stairs
• Able to work in a fast-paced environment, adapt to changing priorities, demands, and a variety of challenges
• May work at a desk and computer for extended periods
• Occasional evening and weekend work is required

Pay

The hourly salary range is $33.65 - $38.50, depending on experience.

Schedule

Hours: 8am - 4pm