Admissions Clerk

Duties

• Interview clients on telephone for pre-screening and assist admissions in scheduling screening appointments.
• Maintain SRC data base. Enter admissions, discharges, transfers, release of information, census, etc.
• Run end of month reports. Maintain state TNWITS data base. Includes entering admissions, discharges, transfers, programs, level changes, ASI, GPRA’s, etc.
• Maintain and update client information cards.
• Billing - enter TNWITS encounters weekly to state. Balance SRC data base to TNWITS data base monthly.
• Process request and receipt of client treatment records from other agencies in accord with confidentiality laws.
• Conduct Level I chart audits. Monitor charts for compliance with standards of timeliness and format in documentation.
• Maintain adequate inventory of program forms, admission packets, and client handbooks (IR and TL); organize and maintain orderly filing system for all forms and program reports.
• Provide typing, filing and other clerical services as needed or as directed by supervisor.
• Answer agency telephone as required.
• Participate in all administrative and staff meetings as scheduled.
• Delegate duties to volunteers and work-study students as appropriate.
• Answer inquiries from clients.
• Prepare verification letters and certificates for clients and former clients.
• Receive personal items dropped off for clients.
• Prepare clinical staffing notes and maintain in log.
• Maintain client emergency contact log.
• Answer correspondence and maintain log.
• Prepare initial client records from admission paperwork.
• File all additions to client records as received.
• Conduct assessments and admissions as needed.
• Perform initial interviews and screening assessments to determine eligibility and appropriate level of care in accordance to ASAM criteria.
• Conduct duties of the Client Care Specialist as needed.
• Monitor bed assigning as needed.
• Operate excel waitlist as needed.
• Perform other related duties as assigned.
• Maintain client census with Admissions Director.
• Distribute electronic census daily.

Qualifications

• High school diploma and specialized training with one year related experience; college credit may be substituted for training or experience where applicable.
• Ability to type 35 wpm.

Full-time Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• Free daily meal
• Paid holidays
• Paid time off