ADMISSIONS CLERK - 10152026-81955

About the role

Manage and process patient admissions efficiently while ensuring accuracy and compliance with hospital policies. This position plays a key role in maintaining hospital operations by coordinating referrals, tracking admissions, and ensuring data integrity in hospital systems. This is an on-site position located at Middle Tennessee Mental Health Institute in Nashville, TN. The classification currently has an approved hiring rate of $3,250 monthly / $39,000 yearly. A criminal background check is required.

Responsibilities

• Process and track patient admission referrals through Patient Bed Matching (PBM).
• Prepare admission paperwork and issue ASA Bed Confirmations to support timely patient placement.
• Monitor pending referrals and update referral status using the ECR referral widget.
• Enter and maintain accurate patient information in AVATAR, ensuring duplicate Medical Record Numbers (MPI) are avoided.
• Verify that patients are assigned to the correct unit and attending physician.
• Review the Admit Book and related reports to ensure admission information is accurate and complete.
• Interview walk-in clients and communicate with the mobile crisis team regarding admission needs.
• Communicate admission updates and required information to staff using computer systems and verbal communication.
• Follow established admission policies and procedures to support an organized and efficient admissions process.
• Complete all required annual competency training.

Qualifications

Education and Experience: Education equivalent to graduation from a standard high school.

Necessary Special Qualifications: A valid motor vehicle operator license may be required; some positions may require a valid motor vehicle operator's license with a FOR HIRE (F) endorsement.

Competencies (KSA's)

• Instills Trust
• Interpersonal Savvy
• Manages Conflict
• Customer Focus
• Action Oriented
• Knowledge: Customer and Personal Service, Clerical Skills, Time Management, Learning Strategies, Instructing, Critical Thinking, Reading Comprehension
• Abilities: Multilimb Coordination, Multilimb Strength, Limb and/or Full Body Coordination, Speech Clarity, Written Comprehension

Tools & Equipment

• Computer
• Electronic Devices
• General Office Equipment
• Various Medical Equipment and Devices

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications: a valid driver's license; for the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations. Please include your Driver's License Information under the Licenses and Certifications section of your application. Agencies may allow an exception based on other factors.

Pay

Salary (Monthly): $2,372.00 - $3,554.00

Salary (Annually): $28,464.00 - $42,648.00

Approved hiring rate for this classification: $3,250 monthly / $39,000 yearly.

Schedule

Full-time, on-site position.