ADMISSIONS CLERK - 08032026-79830

Location: Nashville, TN – Middle Tennessee Mental Health Institute, Department of Mental Health & Substance Abuse Services, Davidson County

About the role

MTMHI is seeking an Admissions Clerk to manage and process patient admissions efficiently while ensuring accuracy and compliance with hospital policies. This position plays a key role in maintaining hospital operations by coordinating referrals, tracking admissions, and ensuring data integrity in hospital systems.

Responsibilities

• Process admissions referrals, including paperwork preparation, tracking pending referrals, and issuing ASA Bed Confirmations.
• Monitor and update hospital status by sending notifications when admissions are on Diversion.
• Ensure accurate data entry into AVATAR, preventing duplicate MPI numbers and errors in unit and physician assignments.
• Follow admissions policies and procedures before assigning patients to their designated units.

Requirements

• Education equivalent to graduation from a standard high school.
• A valid motor vehicle operator license may be required; some positions may require a valid motor vehicle operator's license with a FOR HIRE (F) endorsement.
• For the past five years, the candidate's driver record must not have any of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, or more than 4 moving violations.
• This position requires a criminal background check.

Skills

• Customer and Personal Service
• Clerical Skills
• Time Management
• Learning Strategies
• Instructing
• Critical Thinking
• Reading Comprehension
• Multilimb Coordination
• Speech Clarity
• Written Comprehension

Competencies

• Instills Trust
• Interpersonal Savvy
• Manages Conflict
• Customer Focus
• Action Oriented

Tools & Equipment

• Computer
• Electronic Devices
• General Office Equipment
• Various Medical Equipment and Devices

Pay

Monthly salary: $2,349.00 - $3,519.00
Annual salary: $28,188.00 - $42,228.00
This classification at MTMHI currently has an approved hiring rate of $3,250 monthly ($39,000 yearly).

Schedule

Full-time, Monday through Friday, 7:00 AM to 3:30 PM.