Admissions Assistant - Seasonal (2026 S01433)

Core Responsibilities

• Promotes a positive first impression of Middlebury College by assisting prospective students, applicants, and high school personnel in response to questions about admissions requirements, application status, application instructions, and related topics through a high volume of phone calls and emails.
• Serves as the primary contact for the main Admissions email account and responds to all inquiries via email, and via phone November through March.
• Logs email correspondence with applicants in a timely manner.
• Updates applicant records with multiple submitted materials including transcripts, test scores and supplemental material.
• Processes and distributes incoming mail.
• Provides ongoing support to the Operations Team by running queries while adhering to department deadlines.
• Resolves records using known databases of high schools and by researching high schools online.
• Affords assistance with processing and mailing requested promotional materials to schools, and helps organize, assemble, pack, and mail 1000+ student admission packets November through March.

Requirements

• A high school diploma or equivalent plus 1-2 years of previous administrative support experience.
• Bachelor's degree a plus.
• Extensive experience in data entry and strong computer skills.
• Familiarity with Windows, Microsoft Word, Excel, Outlook and CRM programs, especially Slate, preferred.
• Excellent verbal and written communication skills.
• An attention to detail, ability to work independently and to effectively collaborate with Operations team on projects.

Physical Demands & Working Conditions

• Sitting and operating a computer for extended periods of time.
• Light physical activity may be required.
• Additional hours may be required over holiday breaks.

Benefits

• MiddCard Privileges: access to athletic facilities, discounts at the College store, library privileges, and discounts at cultural and sporting events.
• In addition, the card allows door access to certain campus buildings.
• Spouses or domestic partners of benefits-eligible employees are eligible to receive a Spouse/Partner card with the same privileges as the employee card (except door access).
• Discounts on season passes at Middlebury College Snow Bowl, the Ralph Myhre Golf Course and the Rikert Ski Touring Center.