Admissions Assistant

About the role

Ivy Tech Evansville seeks an Admissions Assistant to support the on‑campus Enrollment Center. The admissions assistant will be responsible for all clerical and administrative support related to admissions on campus, including providing routine clerical support to the admissions office. This is an in‑person role based on the Evansville campus.

Responsibilities

• Serve as the primary point of contact for students, visitors, and community members through the campus information desk.
• Greet and register campus guests, verify purpose of visit, and direct individuals to appropriate departments.
• Maintain good public relations and a professional image for the services provided through the office.
• Answer telephone and greet visitors by transmitting requested information, document messages, and route information to appropriate personnel.
• Receive incoming mail and prepare outgoing mail.
• Maintain calendars, schedule appointments, and support designated on‑campus and virtual meetings and workshops including follow‑up as needed.
• Assist with the planning of admissions and enrollment events, meetings, and conferences including facility reservations and set‑up, catering arrangements, audio‑visual requests, securing overnight rooms, reservation lists, and nametag creation.
• Coordinate travel arrangements and reservations as needed.
• Order office and event supplies.
• Process financial documents (check requests, purchase requisitions, travel, etc.) and ensure timely completion.
• Proof admissions printed and electronic documents.
• Maintain privacy and FERPA compliance.
• Provide cross‑trained backup coverage for the Enrollment Center during peak periods, staff absences, or high‑volume student traffic.
• Assist Enrollment staff with overflow tasks such as student intake, document processing, and appointment scheduling when needed.

Minimum Qualifications

• Associate's degree required.
• Excellent computer skills and knowledge of spreadsheets and word processing required.
• Ability to maintain proficiency and competency in administrative support procedures with the ability to determine priorities.

Preferred Qualifications

• Experience with Banner SIS.
• Experience with Salesforce CRM.
• Experience with Microsoft Office suite, including Word, Excel, Outlook and Forms.

Benefits

• Health & Wellness: Multiple medical plan options paired with a Health Savings Account with a generous employer contribution.
• Dental plan with no‑cost preventive services and coverage for orthodontia.
• Vision plan with low‑cost exams and allowances for glasses or contact lenses.
• Employee Assistance Program offering no‑cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources.
• Wellness program with opportunities to earn $250 in Wellness Rewards.
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care.
• Retirement & Financial Security: 10% employer retirement contribution, fully vested after two years.
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage.
• Short‑term and long‑term disability benefits.
• Educational Benefits: Fee remission for employees, spouses, and dependent children; tuition assistance for undergraduate, graduate, and doctoral programs; paid professional development opportunities.
• Work‑Life Balance: Generous paid time off, including vacation, sick leave, holidays, and winter recess; flexible work arrangements where available; paid childbirth recovery leave (8 weeks); paid parental leave (4 weeks).
• Additional Perks: Eligibility for Public Service Loan Forgiveness; additional discounts on gym memberships, transportation, and various retail services.

Pay

Hiring range: $16.00–$17.00 per hour based on experience and qualifications.

Schedule

Typical business work hours, may be adjusted during peak times.