Admissions and Recruitment Specialist

About the role

The Admissions and Recruitment Specialist will be an integral part of the Department of Physical Therapy and Rehabilitation Science’s academic programs, which include the DPT program (150 students), PhD in Rehabilitation Science (two students admitted every two years), and residency programs (currently acute care, orthopedic, neurologic, and women’s health).

Responsibilities

• Identifies and performs all DPT, PhD, and residency admissions processes.
• Evaluates academic preparedness of traditional, special-program, and international applicants, including reviewing transcripts and international records for eligibility.
• Uses professional judgment when reviewing complex applications for admission, researching foreign educational systems as needed, and analyzing academic records from foreign secondary and tertiary institutions (including study abroad records).
• Affirms applicants for motivation, initiative, leadership potential, work/life experience, extracurricular activities, socioeconomic status, disability, and educational/personal hardship.
• Utilizes PTCAS, RF-PTCAS, and Slate systems to communicate with applicants, complete initial and secondary application screenings, and track applicant progress through the admissions workflow.
• Collects, organizes, analyzes, and regularly presents screening results and applicant data to make recommendations to leadership, assist admissions committees in decision-making, and identify opportunities for improvement of processes.
• Organizes all aspects of applicant interviews, including interviewer training and calibration, planning complex schedules of multiple concurrent interviews, and overseeing logistics planning, day-of coordination, speakers, and event flow.
• Manages communications with applicants, student volunteers, and interviewers to prepare for interview events, and with all stakeholders after the interview events to debrief and suggest improvements.
• Communicates admissions decisions to applicants and tracks admit status, reports matriculation to UCSF and SFSU divisions. Ensures that all admissions processes are comprehensive and compliant with university, state, and national requirements.
• Participates in and represents the program at institutional and professional meetings related to admissions practices and recruitment strategies.

Qualifications

• Bachelor's degree in related area and a minimum of 3 years of related experience and/or equivalent experience/training.
• 2-3 years of related experience working with admissions in a higher education setting.
• Thorough knowledge and experience working with a diverse student and applicant population.
• Ability to interpret and communicate University policies and procedures to prospective students and the public.
• Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.
• Ability to work independently and with a team, demonstrate initiative, prioritize assignments, meet deadlines, and problem-solve on an ongoing basis, including identifying obstacles and processing problems and recommending solutions.
• Must demonstrate a high level of proficiency, speed, and accuracy with PC software in Microsoft Windows environment, particularly Word, PowerPoint, Excel, and Outlook.
• Skills in judgment and decision-making, problem-solving, identifying measures of system performance and the actions to improve performance.
• Ability to develop original ideas to solve problems.
• Excellent interpersonal and correspondence skills.

Preferred Qualifications

• Master’s Degree in Higher Education, Student Affairs Administration, Counseling, or related field.
• 2-3 years of experience with university level admissions and student affairs management.
• Comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges/universities and specifically at UC, and/or specific colleges/schools.
• Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Ability to develop recruitment programs and design effective materials.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity, and excellence – also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html.