Admissions and Records Officer (CS27-019)

About the Role

Southern Illinois University Edwardsville (SIUE) invites applications for the position of Admissions and Records Officer. As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

What You Will Do

• Serves as the University's professional resource and subject matter expert for the evaluation, articulation, interpretation, and application of transfer credit for undergraduate, graduate, professional, military-affiliated, prior learning, domestic, and international students.
• Independently evaluates complex academic credentials and educational experiences to determine transfer-credit equivalencies, applicability toward degree requirements, academic standing, and official academic record designation.
• Exercises independent professional judgment in interpreting University policies, accreditation standards, articulation practices, and transfer-credit guidelines when evaluating domestic and international coursework, graduate-level credit, military training, and other non-traditional learning experiences.
• Independently resolves transfer-credit applicability and academic record determinations in situations where established precedent or guidance may be limited or unavailable.
• Conducts complex analysis of educational systems, institutional recognition and accreditation, grading methodologies, degree structures, curriculum content, and credential documentation.
• Provides authoritative guidance to students, faculty, administrators, academic departments, Athletics, and external institutions regarding transfer-credit policies, articulation practices, degree requirements, academic regulations, and transfer-credit applicability.
• Supports student enrollment, retention, degree progression, graduation eligibility, NCAA eligibility certification, compliance obligations, institutional reporting, and academic record integrity through accurate transfer-credit determinations, policy interpretation, and articulation decisions.
• Ensures compliance with University policies, accreditation standards, FERPA regulations, Illinois Articulation Initiative requirements, and national best practices in transfer-credit evaluation and academic record management.

Minimum Qualifications

• High school diploma or equivalent.
• Any one or combination totaling three (3) years (36 months) from the categories below:
  • Course work in any discipline as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • 60 semester hours or an Associate's Degree equals eighteen months (18 months)
    • 90 semester hours equals two (2) years (24 months)
    • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
  • Work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Preferred Qualifications

• Baccalaureate degree from a regionally accredited institution or a combination of education and experience totaling five years of related student records analysis work, records management work, or collegiate admissions/registrar work.
• Advanced knowledge of domestic and international educational systems, credential evaluation methodologies, transfer-credit articulation practices, curriculum interpretation, accreditation standards, academic records management, and University policies governing these functions.
• Ability to independently analyze complex academic credentials, determine equivalencies where established precedent may not exist, interpret policy, resolve exceptions, and communicate decisions to diverse constituencies.
• Knowledge of FERPA, IAI, degree requirements, transfer-credit best practices, and student information systems.
• Strong analytical, research, critical-thinking, decision-making, problem-solving, written communication, and interpersonal skills are required.

Additional Information

• FLSA Status: Non-Exempt
• Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.
• Classification: State Universities Civil Service System Classification Number: 2756 – SUCSS Classification Title.
• Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).
• Pre-Employment Screening: All external candidates who receive a job offer will be required to undergo pre-employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. All job offers are contingent upon successful completion of the required screening process.
• Work Authorization: SIUE will only employ those who are legally authorized to work in the United States. Visa sponsorship for this position will not be provided. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. SIUE is not currently enrolled in or participating in the E-Verify program and cannot legally employ individuals who are on OPT STEM Extension.
• Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at careerinfo@siue.edu.

This response is AI-generated, for reference only.