Admission Coordinator LPN

Full‑time Admission Nurse position responsible for screening, admitting, transferring, and discharging residents while coordinating with case managers, nursing staff, and other departments to ensure accurate records, appropriate care levels, and compliance with facility policies.

Responsibilities

• Assist with admission screening of potential patients to determine level of care, services required, equipment needs, and insurance coverage.
• Assist in acceptance of patients and coordinate admissions with appropriate staff, providing all pertinent information regarding the patient and their needs.
• Collect and respond to all referral inquiries (in person, by phone, or via computer) and convert inquiries into potential admissions.
• Interview residents or guardians and obtain required information and signatures.
• Admit and prepare identification records for residents in accordance with established policies and procedures, obtaining all necessary signatures.
• Communicate with Case Managers for managed‑care patients as assigned and provide requested clinical updates to Case Managers and necessary staff.
• Maintain an accurate record of available beds.
• Admit, transfer, and discharge residents in accordance with established policies and procedures.
• Develop and maintain a good working rapport with inter‑department personnel and other departments within the facility.
• Record all incidents/accidents and file them according to established policies and procedures.
• Maintain a current listing of all residents, their level of care, and assigned room numbers; provide copies to nursing service, administrative personnel, government agencies, etc., as necessary.
• Perform administrative duties as assigned, including uploading and disseminating data.
• Ensure work/assignment areas are clean and all confidential information is secured before leaving the work area.
• Assist in developing procedures to ensure records are properly completed and uploaded.
• Notify proper departments when a resident arrives so that nursing staff escorts the resident to the assigned room.
• Maintain various registries, including admission and discharge registers, and keep current records of all residents admitted/discharged in accordance with policies.
• Perform other related duties and responsibilities as needed to meet facility needs.

Personnel Functions

• Maintain an excellent working relationship within the Admissions team and cross‑functionally.
• Report occupational exposures of blood, body fluids, infectious materials, and hazardous chemicals in accordance with facility policies governing accidents and incidents.
• Create and maintain an atmosphere of warmth, personal interest, positive emphasis, and a calm environment throughout the facility.

Staff Development

• Attend and participate in continuing educational programs and in‑services to stay current on professional changes, company policies, and updates.
• Attend meetings and in‑services as required.
• Complete assigned Relias training in a timely manner.

Safety and Sanitation

• Report all unsafe or hazardous conditions, defective equipment, etc., to your supervisor immediately.

Equipment and Supply Functions

• Ensure supplies are replenished in work areas as necessary.
• Ensure equipment is in working order.

Resident Rights

• Maintain the confidentiality of all patient care information.
• Know and practice the Center’s policy on patient/resident rights.

Miscellaneous

• Ensure appropriate protective clothing/devices are used for handling infectious waste and/or blood/body fluids.
• This position is not remote; onsite presence is required during all working hours.

Working Conditions

• Work in office areas as well as throughout the facility.
• Move intermittently during working hours.
• Subject to frequent interruptions and call‑backs during emergency conditions (e.g., severe weather, evacuation, post‑disaster).
• Interact with residents, family members, personnel, visitors, government agencies/personnel, etc.
• May encounter hostile or emotionally upset individuals.
• Involved in community/civic health matters/projects.
• Potential exposure to infectious waste, diseases, hazardous chemicals, and other hazardous conditions.
• Communicate with medical staff, nursing personnel, and other department supervisors.
• Maintain liaison with residents, families, and support personnel to ensure resident needs are continually met.