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ADMINISTRATOR - PROCUREMENT AGENT III

Orange County Public Schools · Orlando, FL · 1 mo ago
PurchasingFull-time
We need to output HTML fragment with sections only if content present. The posting includes many sections: Salary Schedule? Actually first line "Salary Schedule To manage all contracting functions..." seems like a title? But we must not repeat job title as heading; we don't have explicit job title given. The content includes: QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES, REPORTS TO, SUPERVISES, MACHINES, TOOLS, EQUIPMENT, PHYSICAL REQUIREMENTS, PHYSICAL ACTIVITY, WORKING CONDITIONS, PERFORMANCE RESPONSIBILITIES (list of bullet points with asterisks), TERMS OF EMPLOYMENT, EVALUATION, date. We need to map to allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not invent sections like "Physical Requirements" etc. Only use those headings if content matches. We have Qualifications (yes), Skills (maybe combine knowledge, skills, abilities), Responsibilities (performance responsibilities). About the role could be a brief summary from first line? The first line: "Salary Schedule To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures." That seems like a description of role. Could be About the role. We'll put that in

under About the role. We have Requirements: maybe combine Qualifications and Knowledge, Skills, Abilities? But we have separate Qualifications and Skills sections allowed. We'll put Qualifications under

Qualifications

with list of bullet points (education, experience, certifications, computer literacy). Skills under

Skills

with knowledge, skill, ability bullet points. Responsibilities under

Responsibilities

with the bullet list (the many performance responsibilities). We'll need to convert each bullet starting with * into
  • . We must not include sections like Pay, Schedule, Benefits unless present. There's "Salary Schedule" phrase but no actual salary amount. Not specific pay. So we should not create Pay or Schedule sections. Terms of Employment includes Non-bargaining Unit Compensation Plan, twelve months, 8.0 hours per day. That could be considered Schedule? It mentions hours per day, but not explicit schedule. Might be considered Schedule? The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. It states "twelve months, 8.0 hours per day." That's schedule info (full-time). Could be considered Schedule. But we need to see if we should include Schedule section with that info. The phrase "Salary Schedule" at start maybe just a heading. But we have actual schedule: twelve months, 8.0 hours per day. That is schedule info. So we could create a Schedule section with that. However we must avoid filler like "not specified". This is specific. So we can include Schedule. Benefits: not mentioned. Pay: not specific salary amount, so omit. About the role: we have a brief description: "To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures." That's from the first line after "Salary Schedule". We'll put that. Now we need to strip boilerplate: cookie/navigation/legal/EEO etc. Not present. We need to preserve all substantive info. So we need to include all qualifications, knowledge, skills, abilities, responsibilities, reports to, supervises, machines/tools/equipment, physical requirements, physical activity, working conditions, terms of employment, evaluation, date. But we are limited to headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We cannot add other headings like Reports To etc. So we must fold those into appropriate sections or maybe into

    paragraphs under existing sections. The instruction: "Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

    or drop it." So we can fold minor metadata like Reports To, Supervises, Machines, Tools, Equipment, Physical Requirements, Physical Activity, Working Conditions, Terms of Employment, Evaluation, date into short

    paragraphs, perhaps under About the role or a generic section? But we only have those headings. We could create a

    after the sections for extra info. However we must not create new headings. So we can include paragraphs anywhere, but they must be under some heading? The instruction says output only HTML fragment; we can have multiple sections with headings, and also paragraphs not under headings? Probably okay to have

    directly after a heading or between sections. We'll embed extra info as

    under appropriate sections, maybe under About the role or Responsibilities. But we need to preserve ALL substantive information. So we need to include details like REPORTS TO Senior Manager, Procurement Services; SUPERVISES Procurement staff as directed.; MACHINES, TOOLS, EQUIPMENT list; PHYSICAL REQUIREMENTS; PHYSICAL ACTIVITY percentages; WORKING CONDITIONS; TERMS OF EMPLOYMENT; EVALUATION; date. We can put these as

    paragraphs after the Responsibilities section or under a generic "Additional Information" but we cannot create heading. So we can just add

    elements after the last section. Thus final HTML:

    About the role

    To manage all contracting functions for assigned areas in accordance with all governing regulations and procedures.

    Qualifications

    • Bachelor's Degree from an accredited institution; or any equivalent combination of related education, training and/or experience that provides the required knowledge, skills, and abilities to perform the essential job functions.
    • Three (3) years of procurement/contracting experience
    • Public/government procurement experience is preferred.
    • Certified Professional Public Buyer (CPPB) or NIGP Certified Procurement Professional (NIGP-CPP) preferred.
    • Must be computer literate. SAP and/or procurement platform is preferred.

    Skills

    • Considerable knowledge of business practices related to procurement.
    • Considerable knowledge of contract documents, solicitation methods, and contract administration related to procurement
    • Knowledge of laws, policies, and procedures governing public procurement.
    • Knowledge of contract law.
    • Knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis.
    • Some knowledge of cost accounting as it relates to price and cost analysis.
    • Considerable skill in researching and preparing highly complex specifications, solicitations, and contract documents.
    • Considerable skill in negotiating contracts.
    • Working skill in project management.
    • Working skill with computers, including automated purchasing systems and common office software and productivity tools.
    • Ability to read, interpret, explain, and properly apply rules, regulations, laws, policies, and procedures.
    • Ability to develop effective and cooperative working relationships with other departments, employees, suppliers, and other public agencies.
    • Skills in time management to handle multiple competing priorities.

    Responsibilities

    • Manifest a professional code of ethics and values.
    • Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
    • Model the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
    • Engage in procurement planning with stakeholders. Routinely meet and communicate with stakeholders to identify and provide high-quality service to meet service delivery requirements on a timely basis. Provide accurate, complete, and up-to-date information in a courteous, efficient, and timely manner.
    • Maintain accurate and detailed records of spending levels for contracts authorized by the School Board for assigned categories.
    • Participate in training programs to enhance individual skills and proficiency related to job responsibilities.
    • Review current developments, literature, and technical sources of information related to job responsibilities.
    • Provide support and guidance to OCPS staff on procurement matters. Advises, trains, and serves as liaison to OCPS departments and schools on procurement procedures and issues.
    • Research, prepare, manage, and analyze various types of competitive solicitations.
    • Reviews and interprets insurance certificates, bid, payment and performance bonds to ensure contractual compliance.
    • Provides contract administration support to district schools and departments to address supplier performance issues.
    • Responds timely to inquiries regarding procurement and related activities.
    • Evaluates vendor responses for responsiveness, responsibility, and compliance with solicitation requirements and makes an award recommendation.
    • Review and analyze existing contracts before expiration to determine whether the contract should be renewed or re-solicited and prepare recommendations for renewals.
    • Reviews, analyzes, and resolves procurement issues.
    • Researches the appropriate terms, conditions, pricing structure, specifications, strategy, and other elements to negotiate and develop contracts that balance cost, quality, and service to achieve the best possible outcome for the district.
    • Participate in presentations and outreach events promoting the procurement operation.
    • Conduct pre-bid and pre-proposal conferences.
    • Coordinate and supervise activities of evaluation committees.
    • Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, and negotiation of contract amendments, extensions, and change orders.
    • Analyze cost and price data from vendors to include price increases.
    • Maintain the integrity of the public procurement process.
    • Effectively communicate procurement policies and procedures to all personnel.
    • Develop and execute procurement strategies that optimize value for the district while adhering to policy and procedures.
    • Stay informed of industry trends and leverage this knowledge for strategic sourcing.
    • Ensure compliance with all relevant laws, regulations, and ethical standards in every transaction.
    • Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
    • Follow the district’s policies and procedures as related to fixed assets.
    • Develop leadership in subordinates.
    • Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attend training to ensure skill level in various technologies is at the level required to perform in current position.
    • Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
    • Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.
    • Perform Other Duties And Responsibilities As Assigned By Supervisor.
    • Essential Performance Responsibilities.
    Now additional info paragraphs: REPORTS TO, SUPERVISES, MACHINES..., PHYSICAL REQUIREMENTS, PHYSICAL ACTIVITY, WORKING CONDITIONS, TERMS OF EMPLOYMENT, EVALUATION, date. We'll add them as

    after Responsibilities. We need to preserve the content exactly. Let's craft:

    Reports to: Senior Manager, Procurement Services.

    Supervises: Procurement staff as directed.

    Machines, tools, equipment: Telephone, Computer (Personal Computer and Mainframe), Automobile, Copier.

    Physical requirements: Light Work – exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

    Physical

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