Procurement Agent III
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections when posting has real specific content. We have salary range: $62,416.00 - $82,700.00 Annually. So Pay section. Benefits: we have details about personal leave accrual, holidays, medical, dental, vision, life, disability, retirement plan. So Benefits section. Responsibilities: we have many duties listed under Essential Functions. So Responsibilities section. Requirements/Qualifications: Minimum Qualifications and Preferred Qualifications. Could combine into Requirements or Qualifications. We'll include Requirements (maybe as Qualifications). Skills: not explicitly listed; maybe not needed. Schedule: not given (full-time but no schedule details). So omit Schedule. About the role: maybe we can include a brief description from Position Information. That could be "About the role". We'll include that.
We must not repeat job title. No Job ID etc. Remove boilerplate. Use - for lists. Use
for prose.
We need to preserve all substantive information. Must not invent or summarize away detail. So we need to include all details from benefits, responsibilities, qualifications, etc. Must not omit any.
We need to be careful not to duplicate lines. The posting includes repeated sentences: "Develops and administers competitive solicitations..." appears twice. We should include only once? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Duplicated lines: we should not repeat duplicated lines; we can deduplicate. It says "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove duplicated lines. So we need to deduplicate responsibilities.
We need to include all unique responsibilities.
Let's extract unique responsibilities from the Essential Functions bullet list (though not formatted as bullet). We'll parse.
List of duties (some repeated):
- Independently manages complex and high value procurement projects from acquisition planning through solicitation, evaluation, negotiation, award, contract execution, administration, and close out.
- Advises County departments on procurement strategy, solicitation methods, evaluation methodology, contract structure, competition requirements, procurement timelines, and applicable purchasing requirements.
- Develops and administers competitive solicitations for goods, services, professional services, construction, and technology acquisitions, including Invitations for Bid, Requests for Proposal, Requests for Qualifications, and other competitive procurement methods.
- Develops and manages complex procurements for goods, services, professional services, construction, and technology acquisitions, including Invitations for Bid, Requests for Proposal, Requests for Qualifications, and other competitive procurement methods. (Similar to previous but slightly different wording; we can combine? Might be considered duplicate but not exact. We'll keep both? It says remove duplicated lines; this is not identical but similar. Might keep both but could be considered redundant. Safer to keep both? The instruction: remove duplicated lines. Not near-duplicate. We'll keep both as they add nuance: one says "Develops and administers competitive solicitations..." the other says "Develops and manages complex procurements...". Both are distinct enough.
- Manages procurements utilizing traditional and alternative project delivery methods, including Design-Bid-Build, Design-Build, Progressive Design-Build, Construction Manager at Risk (CMAR), and other authorized delivery methods; coordinates multi-phase selection processes, qualifications-based and best-value evaluations, negotiations, and related contracting requirements.
- Develops solicitation documents in coordination with user departments; reviews scopes of work and specifications; establishes procurement requirements; prepares advertisements, addenda, bid schedules, evaluation criteria, and other procurement documentation; and coordinates pre-bid and pre-proposal conferences and public openings.
- Manages proposal and qualification evaluation processes; facilitates evaluation committees and consensus meetings; provides guidance regarding evaluation procedures, confidentiality, conflicts of interest, and procurement integrity; evaluates responsiveness and responsibility; documents results; and prepares award recommendations.
- Leads or participates in complex negotiations involving pricing, professional services fees, scope, guaranteed maximum prices, preconstruction services, contract terms, risk allocation, and other commercial considerations.
- Interprets and applies applicable federal, state, and local laws, regulations, policies, procedures, and contractual requirements; identifies compliance concerns and coordinates corrective action with departments, Legal, Risk Management, Finance, and other stakeholders as appropriate.
- Manages the procurement award and contract execution process, including preparation of bid tabulations, award recommendations, agenda documentation, contracts, and supporting materials for administrative or Board of Commissioners approval.
- Administers contracts throughout the contract lifecycle, including renewals, amendments, change orders, task orders, pricing adjustments, extensions, expirations, and closeout; monitors contractual requirements and coordinates resolution of contractor or vendor performance issues.
- Reviews procurement and contract documentation for compliance with insurance, bonding, licensing, E-Verify, funding, and other applicable contractual or regulatory requirements.
- Supports construction and professional services contracting; coordinates with project managers regarding procurement requirements, contractor performance, contract compliance, change orders, payment documentation, and other contractual matters.
- Develops and administers annual and multi-year agreements; evaluates usage, pricing, market conditions, department requirements, and contractor performance to determine whether agreements should be renewed, re-solicited, modified, or discontinued.
- Conducts market research, cost and price analysis, benchmarking, historical usage analysis, and industry research to develop sourcing strategies, evaluate price reasonableness, identify potential suppliers, and support procurement recommendations.
- Reviews complex requisitions and purchasing requests; determines appropriate procurement methods; researches sourcing options; evaluates compliance with contracts and purchasing requirements; and processes or coordinates purchase orders and related procurement actions.
- Serves as a primary liaison among Procurement, County departments, vendors, contractors, consultants, and other stakeholders to coordinate procurement activities, resolve complex issues, and maintain effective business relationships.
- Evaluates and documents vendor and contractor performance and assists departments in addressing performance deficiencies, contractual disputes, invoicing discrepancies, and other procurement-related issues.
- Develops, maintains, and reviews procurement records, reports, contract files, solicitation documentation, statistical information, and other records necessary to support compliance, transparency, audit readiness, and operational reporting.
- Provides input regarding the development and revision of procurement policies, procedures, templates, standards, and business processes; assists with special projects and departmental initiatives as assigned.
- Provides technical guidance, mentoring, and procurement support to less experienced Procurement staff; assists in training County departments regarding procurement policies, procedures, systems, solicitation practices, and procurement best practices.
- Maintains professional knowledge of procurement laws, regulations, contracting practices, market conditions, and industry developments through continuing education, professional organizations, publications, conferences, and training.
- Additional Functions: Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, , filing documentation, or processing incoming/outgoing mail. (Note there is a double comma; we can keep as is.)
We also have "Performs other related duties as required." under Minimum Qualifications? Actually appears after Minimum Qualifications line: "Performs other related duties as required." That's a duplicate of earlier line? It appears in Minimum Qualifications section: "Performs other related duties as required." We'll include maybe as part of responsibilities? It's a generic line; we could include but it's not specific. Might be considered boilerplate? It's not duplicated elsewhere exactly. We'll keep maybe under Responsibilities as a bullet.
Now Benefits: we need to capture all details.
Benefits Provided By Forsyth County To Full-time Employees
Personal Leave Accrual
Personal Leave Shall Be Accrued As Follows
0 - 4 Years - 20 days per year - 6.16 hours per pay period
5 - 14 Years - 25 days per year - 7.70 hours per pay period
15+Years - 30 days per year - 9.24 hours per pay period
Observed Holidays: New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving (2), and Christmas (2).
Medical Insurance: The Forsyth County Board of Commissioners offers employees a choice of two medical plans offered by Aetna and a plan offered by Kaiser Permanente.
Aetna Choice POS II - $2000 Individual Deductible (Basic Plan)
Aetna Choice POS II - $1000 Individual Deductible (Plus Plan)
Kaiser Permanente HMO- $0 Individual Deductible
Dental Insurance: The Forsyth County Board of Commissioners offers two dental plans from Delta Dental: Base $1,000 Plan, Buy-Up $1,500 Plan
Vision Insurance: The vision plan offered by Forsyth County Board of Commissioners is administered by Aetna and will offer office visit copays for exams, as well as copays for lenses, frames, and contacts.
Basic Life & AD&D Insurance: The Forsyth County Board of Commissioners recognizes the importance of basic life insurance for all of its employees. The Board provides term life insurance and accidental death and dismemberment (AD&D) protection for each full-time employee. This is a County-paid benefit.
Disability Insurance – Short Term and Long Term 100% paid by Forsyth County. Eligibility begins date of hire.
Short Term Disability – 60% of weekly earnings to a maximum of $1,000.00 a week. Eligibility begins 14 days after an accident or sickness and has a benefit period of 24 weeks.
Long Term Disability – 60% of monthly earnings to a maximum of $5,000.00 a month. Eligibility begins at 26 weeks to coordinate with the end of Short Term benefits and continues 24 months (Own Occupation).
Additional Life Insurance And AD&D: Rates vary based on amount of coverage selected. Additional life insurance may be purchased for employee, spouse, and children.
Retirement Plan (401K): Fully vested at five years of employment – 20% graduated vesting annually. Eligible to begin contributions immediately upon hire.
Six Months through One Year of County Service: Forsyth County matches your contributions, dollar for dollar, up to 5% of your pay. That’s a 100% return on the first 5% of pay you save.
Years One through Five: Forsyth County “seeds” your account with 5% of your pay each year, and matches 100% of what you contribute, up to 5% of your pay.
Years 5 through 10: The County continues its automatic “seed” contribution of 5% of pay, matches up to the first 5% of pay that you contribute, then adds a 50% match up to the next 5%.
After 10 Years of Service: You continue to receive a 100% County match on the first 5% of pay you contribute, and 50% on the next 5% of pay you save. But now, the automatic contribution the County makes to “seed” your account each year increases to 7.5% of your pay.
We need to include all that.
Now Requirements/Qualifications:
Minimum Qualifications: Associate’s degree from an accredited college or university with course work emphasis in Purchasing, Procurement, Business Administration, or a related field; supplemented by five (5) years previous experience and/or training that includes contract administration, purchasing, procurement, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Preferred Qualifications: Professional procurement certification such as NIGP-CPP, CPPB, CPPO, or equivalent certification is preferred. Experience conducting complex competitive solicitations, professional services selections, construction procurements, contract negotiations, and contract administration in a governmental environment is also preferred.
We could also include "Performs other related duties as required." but that's generic.
Now About the role: from Position Information: "The purpose of this classification is to independently manage and coordinate complex, high-value
for prose. We need to preserve all substantive information. Must not invent or summarize away detail. So we need to include all details from benefits, responsibilities, qualifications, etc. Must not omit any. We need to be careful not to duplicate lines. The posting includes repeated sentences: "Develops and administers competitive solicitations..." appears twice. We should include only once? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Duplicated lines: we should not repeat duplicated lines; we can deduplicate. It says "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove duplicated lines. So we need to deduplicate responsibilities. We need to include all unique responsibilities. Let's extract unique responsibilities from the Essential Functions bullet list (though not formatted as bullet). We'll parse. List of duties (some repeated): - Independently manages complex and high value procurement projects from acquisition planning through solicitation, evaluation, negotiation, award, contract execution, administration, and close out. - Advises County departments on procurement strategy, solicitation methods, evaluation methodology, contract structure, competition requirements, procurement timelines, and applicable purchasing requirements. - Develops and administers competitive solicitations for goods, services, professional services, construction, and technology acquisitions, including Invitations for Bid, Requests for Proposal, Requests for Qualifications, and other competitive procurement methods. - Develops and manages complex procurements for goods, services, professional services, construction, and technology acquisitions, including Invitations for Bid, Requests for Proposal, Requests for Qualifications, and other competitive procurement methods. (Similar to previous but slightly different wording; we can combine? Might be considered duplicate but not exact. We'll keep both? It says remove duplicated lines; this is not identical but similar. Might keep both but could be considered redundant. Safer to keep both? The instruction: remove duplicated lines. Not near-duplicate. We'll keep both as they add nuance: one says "Develops and administers competitive solicitations..." the other says "Develops and manages complex procurements...". Both are distinct enough. - Manages procurements utilizing traditional and alternative project delivery methods, including Design-Bid-Build, Design-Build, Progressive Design-Build, Construction Manager at Risk (CMAR), and other authorized delivery methods; coordinates multi-phase selection processes, qualifications-based and best-value evaluations, negotiations, and related contracting requirements. - Develops solicitation documents in coordination with user departments; reviews scopes of work and specifications; establishes procurement requirements; prepares advertisements, addenda, bid schedules, evaluation criteria, and other procurement documentation; and coordinates pre-bid and pre-proposal conferences and public openings. - Manages proposal and qualification evaluation processes; facilitates evaluation committees and consensus meetings; provides guidance regarding evaluation procedures, confidentiality, conflicts of interest, and procurement integrity; evaluates responsiveness and responsibility; documents results; and prepares award recommendations. - Leads or participates in complex negotiations involving pricing, professional services fees, scope, guaranteed maximum prices, preconstruction services, contract terms, risk allocation, and other commercial considerations. - Interprets and applies applicable federal, state, and local laws, regulations, policies, procedures, and contractual requirements; identifies compliance concerns and coordinates corrective action with departments, Legal, Risk Management, Finance, and other stakeholders as appropriate. - Manages the procurement award and contract execution process, including preparation of bid tabulations, award recommendations, agenda documentation, contracts, and supporting materials for administrative or Board of Commissioners approval. - Administers contracts throughout the contract lifecycle, including renewals, amendments, change orders, task orders, pricing adjustments, extensions, expirations, and closeout; monitors contractual requirements and coordinates resolution of contractor or vendor performance issues. - Reviews procurement and contract documentation for compliance with insurance, bonding, licensing, E-Verify, funding, and other applicable contractual or regulatory requirements. - Supports construction and professional services contracting; coordinates with project managers regarding procurement requirements, contractor performance, contract compliance, change orders, payment documentation, and other contractual matters. - Develops and administers annual and multi-year agreements; evaluates usage, pricing, market conditions, department requirements, and contractor performance to determine whether agreements should be renewed, re-solicited, modified, or discontinued. - Conducts market research, cost and price analysis, benchmarking, historical usage analysis, and industry research to develop sourcing strategies, evaluate price reasonableness, identify potential suppliers, and support procurement recommendations. - Reviews complex requisitions and purchasing requests; determines appropriate procurement methods; researches sourcing options; evaluates compliance with contracts and purchasing requirements; and processes or coordinates purchase orders and related procurement actions. - Serves as a primary liaison among Procurement, County departments, vendors, contractors, consultants, and other stakeholders to coordinate procurement activities, resolve complex issues, and maintain effective business relationships. - Evaluates and documents vendor and contractor performance and assists departments in addressing performance deficiencies, contractual disputes, invoicing discrepancies, and other procurement-related issues. - Develops, maintains, and reviews procurement records, reports, contract files, solicitation documentation, statistical information, and other records necessary to support compliance, transparency, audit readiness, and operational reporting. - Provides input regarding the development and revision of procurement policies, procedures, templates, standards, and business processes; assists with special projects and departmental initiatives as assigned. - Provides technical guidance, mentoring, and procurement support to less experienced Procurement staff; assists in training County departments regarding procurement policies, procedures, systems, solicitation practices, and procurement best practices. - Maintains professional knowledge of procurement laws, regulations, contracting practices, market conditions, and industry developments through continuing education, professional organizations, publications, conferences, and training. - Additional Functions: Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, , filing documentation, or processing incoming/outgoing mail. (Note there is a double comma; we can keep as is.) We also have "Performs other related duties as required." under Minimum Qualifications? Actually appears after Minimum Qualifications line: "Performs other related duties as required." That's a duplicate of earlier line? It appears in Minimum Qualifications section: "Performs other related duties as required." We'll include maybe as part of responsibilities? It's a generic line; we could include but it's not specific. Might be considered boilerplate? It's not duplicated elsewhere exactly. We'll keep maybe under Responsibilities as a bullet. Now Benefits: we need to capture all details. Benefits Provided By Forsyth County To Full-time Employees Personal Leave Accrual Personal Leave Shall Be Accrued As Follows 0 - 4 Years - 20 days per year - 6.16 hours per pay period 5 - 14 Years - 25 days per year - 7.70 hours per pay period 15+Years - 30 days per year - 9.24 hours per pay period Observed Holidays: New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving (2), and Christmas (2). Medical Insurance: The Forsyth County Board of Commissioners offers employees a choice of two medical plans offered by Aetna and a plan offered by Kaiser Permanente. Aetna Choice POS II - $2000 Individual Deductible (Basic Plan) Aetna Choice POS II - $1000 Individual Deductible (Plus Plan) Kaiser Permanente HMO- $0 Individual Deductible Dental Insurance: The Forsyth County Board of Commissioners offers two dental plans from Delta Dental: Base $1,000 Plan, Buy-Up $1,500 Plan Vision Insurance: The vision plan offered by Forsyth County Board of Commissioners is administered by Aetna and will offer office visit copays for exams, as well as copays for lenses, frames, and contacts. Basic Life & AD&D Insurance: The Forsyth County Board of Commissioners recognizes the importance of basic life insurance for all of its employees. The Board provides term life insurance and accidental death and dismemberment (AD&D) protection for each full-time employee. This is a County-paid benefit. Disability Insurance – Short Term and Long Term 100% paid by Forsyth County. Eligibility begins date of hire. Short Term Disability – 60% of weekly earnings to a maximum of $1,000.00 a week. Eligibility begins 14 days after an accident or sickness and has a benefit period of 24 weeks. Long Term Disability – 60% of monthly earnings to a maximum of $5,000.00 a month. Eligibility begins at 26 weeks to coordinate with the end of Short Term benefits and continues 24 months (Own Occupation). Additional Life Insurance And AD&D: Rates vary based on amount of coverage selected. Additional life insurance may be purchased for employee, spouse, and children. Retirement Plan (401K): Fully vested at five years of employment – 20% graduated vesting annually. Eligible to begin contributions immediately upon hire. Six Months through One Year of County Service: Forsyth County matches your contributions, dollar for dollar, up to 5% of your pay. That’s a 100% return on the first 5% of pay you save. Years One through Five: Forsyth County “seeds” your account with 5% of your pay each year, and matches 100% of what you contribute, up to 5% of your pay. Years 5 through 10: The County continues its automatic “seed” contribution of 5% of pay, matches up to the first 5% of pay that you contribute, then adds a 50% match up to the next 5%. After 10 Years of Service: You continue to receive a 100% County match on the first 5% of pay you contribute, and 50% on the next 5% of pay you save. But now, the automatic contribution the County makes to “seed” your account each year increases to 7.5% of your pay. We need to include all that. Now Requirements/Qualifications: Minimum Qualifications: Associate’s degree from an accredited college or university with course work emphasis in Purchasing, Procurement, Business Administration, or a related field; supplemented by five (5) years previous experience and/or training that includes contract administration, purchasing, procurement, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Preferred Qualifications: Professional procurement certification such as NIGP-CPP, CPPB, CPPO, or equivalent certification is preferred. Experience conducting complex competitive solicitations, professional services selections, construction procurements, contract negotiations, and contract administration in a governmental environment is also preferred. We could also include "Performs other related duties as required." but that's generic. Now About the role: from Position Information: "The purpose of this classification is to independently manage and coordinate complex, high-value