Administrator, People & Engagement- Part-Time (25 hours per week)

About the role

As an Administrator, People & Engagement, you will provide administrative and operational support across multiple People & Engagement (P&E) functions, helping to ensure the efficient delivery of human resources services and a positive employee experience. This role supports recruitment, onboarding, payroll, benefits administration, employee engagement initiatives, training coordination, records management, and general departmental operations while maintaining a high level of confidentiality and customer service.

Responsibilities

• Recruitment Support: Assist with recruitment activities, including updating job descriptions, job fairs, and posting open positions. Screen applicants and support candidate sourcing efforts, including scheduling phone screenings, interviews, and other recruitment-related meetings. Assist with pre-employment and onboarding processes by preparing onboarding materials/welcome packets for new hires and assist them with the online onboarding process, initiate assessments, send out new hire checkpoints and new hire surveys.
• Payroll Support: Assist employees and supervisors with timekeeping and attendance-related questions. Support payroll processing activities and payroll cycle closeout. Review and generate monthly Paylocity reports. Maintain payroll-related records and assist with payroll audits, as needed.
• Benefits Administration Support: Provide administrative support for employee benefits programs. Assist with benefits enrollment, changes, and employee inquiries. Perform monthly benefits and billing reconciliations. Assist with benefits-related communications and documentation.
• Training & Development Support: Assist in coordinating training sessions and workshops for employees. Maintain employee training records and certifications. Support organizational learning and development initiatives.
• General Administrative Support: Provide administrative assistance, such as submitting departmental P&E P-Card expenses, coordinating meetings and calendars; preparing reports, mailings, and materials; supply requests and orders; preparing agendas, sign-in materials, and presentations as needed for all P&E meetings, and other general administrative duties as needed. Maintain People & Engagement Intranet & HRIS Portal, including P&P manual and forms. Maintain online personnel files & employee profile information, as needed. Maintain all employee recognition materials (such as shirts, anniversary gifts, certificates). Manage employee recognition programs and assist with employee engagement and wellness events.

Requirements

• Education: Associate degree in HR or related field preferred, or equivalent experience.
• Experience: At least one year of experience in Human Resources or related office/administrative experience.
• Technology: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive). Knowledge of modern web browsers.
• Skills: Typing, online filing, and proofreading skills. Must be detail-oriented and work with a high level of accuracy and confidentiality; able to multitask and prioritize a high volume of work in a fast-paced environment to meet stringent deadlines. Excellent written and oral communication, customer service skills, and time management skills required.
• Languages: Bilingual English/Spanish preferred.

Pay

$16.59–$19.60 hourly

Schedule

Part-Time (25 hours per week)

Benefits

• 401(k) employer match up to 3% plus 3% safe harbor contribution
• Free monthly pass for Transit and parking
• Free Employee Assistance Program (EAP)
• Training & Development opportunities