Administrator Funded Project

About the role

Under administrative control, plans, coordinates, administers, directs and evaluates the activities of a funded non-capital project or series of projects sponsored by a public or private agency. Facilitates overall progress of the project and ensures the timely completion of the project deliverables. Ensures optimal utilization of resources and compliance with required policies, procedures, and other standards through management of scheduling, budgetary constraints, program objectives, dependencies and other concerns.

Responsibilities

• Defines project scope, objectives and milestones, outlines major deliverables and establishes implementation schedules for assigned projects.
• Considers available resources and constraints, policy issues, contractual commitments and program audits in development of project plan and implementation strategies in collaboration with funding agency officials consistent with the System’s mission, values and business goals.
• Formulates policy and procedural guidelines, consistent with NYC Health + Hospitals policies and procedures, to facilitate the successful, timely, and efficient completion of projects.
• Defines and assigns responsibilities to staff and other project resources.
• Anticipates and identifies issues, constraints and other potential hindrances, implementing control measures, solutions and alternative courses of action to resolve emergent problems or critical situations.
• Develops and maintains templates and tools to track project progress, to facilitate collection of project information, and to manage dissemination of information and updates related to project status.
• Monitors progress of project and status of deliverables against project plans and timelines, evaluating quality, and timeliness of completion.
• Prepares budget estimates and controls to ensure that project expenses are effectively managed within budgetary constraints.
• Leads, develops, and maintains effective working relationships with project participants and resources and facilitates required meetings, calls and updates.
• May convene advisory committees if required by terms of funding provisions and provides technical assistance to them.
• Submits periodic progress and activity reports to funding agency officials and/or H+H management through designated channels, and in appropriate timeframes.
• Prepares final reports and recommendations on project studies performed and revises programmatic content as necessary.
• Serves as representative for funded projects, and as liaison with appropriate Hospital and Central Office grants, contract personnel and funding sources.

Minimum Qualifications

• Specific education, training and/or experience requirements will vary depending on the complexity, type, scope, variety and level of project(s) assigned to a particular position and assignment level will correspond to the requirements of the designated project(s).
• A bachelor’s degree from an accredited college or university in a specialization or discipline consistent with project content; and
• Four (4) years of satisfactory, full-time experience related to the objectives of the project in a health care or hospital setting; or
• A satisfactory equivalent of education, training and/or experience.

Department Preferences

• Knowledge and experience related to organizational change in healthcare and/or implementing process improvement projects.
• This position relies heavily on critical thinking, strong interpersonal, and communication skills, both in-person communication and remote.
• Strong problem-solving skills, creative thinking, and a proactive, self-motivated attitude.
• Ability and desire to work with a diverse group of individuals. This includes cultural competency, cultural humility, and the ability to communicate respectfully and effectively to patients, clinical staff, and leadership.
• Passion for health equity and ensuring access to healthcare for underserved populations.
• At least 10 years of experience in areas that include program implementation, designing and providing trainings, program management, quality improvement, grant management, and/or clinical operations preferred.