Administrator - Department of Family and Preventative Medicine, School of Medicine

About the role

The Administrator, Department of Family and Preventive Medicine oversees and manages the operational, financial, and strategic functions of the department across all missions delivered by Emory University School of Medicine and Emory Healthcare. This critical role serves as the administrative partner to the Department Chair, providing strategic, financial, and operational leadership across the department’s clinical, research, and educational missions.

Responsibilities

• Acts as a liaison between clinical, academic, and administrative entities to facilitate coordination and communication.
• Lead implementation of the department’s multi-year strategic plan encompassing clinical, research, and education missions.
• Collaborate with the Chair, Vice Chairs, and faculty leaders to align departmental goals with the School of Medicine’s vision and Emory Healthcare priorities.
• Establish metrics and accountability mechanisms for departmental initiatives, including belonging, engagement, innovation, and mentorship programs.
• Facilitate annual reviews of progress toward strategic milestones and resource alignment.
• Oversee the department’s budget encompassing grant, philanthropic funds, and a portion of clinical budgeting.
• Aid in the oversight of physician compensation planning and administration in collaboration with SOM and Emory Healthcare leadership.
• Develop sustainable financial models that reinvest in faculty support, research infrastructure, and clinical modernization.
• Work with SOM Finance to ensure transparent resource allocation to support consultation and research workflows, indirect cost sharing, and research reinvestment mechanisms.
• Support faculty leadership in the modernization of laboratory technology, faculty footprint, and operations to enhance quality, safety, and efficiency across clinical sites.
• Identify and implement process improvements to streamline administrative workflows, reporting, and compliance.
• Direct all human resources activities for faculty and staff, including recruitment, onboarding, compensation, performance management, and employee relations.
• Partner with the Chair, Faculty Affairs and HR to advance formal mentoring programs, faculty career pathways, and leadership development initiatives.
• Support and risk mitigate faculty issues as needed.
• Manage faculty affairs processes including appointment, promotion, tenure, and faculty data maintenance in alignment with institutional policy.
• Foster a culture of collaboration, transparency, and professional growth across all divisions.
• Maintain compliance with employment law, institutional policy, and equity standards in hiring and promotion.
• Enable growth of experimental pathology and translational research through strategic administrative support and grant management.
• Promote innovation in clinical trials, AI, and molecular diagnostics through resource alignment and pilot program support.
• Support the development of research cores and shared facilities aligned with the department’s long-term vision.
• Partnership with Chair, comply with all SOM space policies and guidelines including research density.
• Provide strong leadership and partnership around all research administration issues including effort certification and adherence to all SOM and Emory University research compliance requirements.
• Ensure programmatic and financial oversight for residency, fellowship, and graduate education programs in collaboration with the Departmental Education leadership.
• Collaborate with education leadership to enhance program evaluation, accreditation, and trainee satisfaction.
• Support improvement in systems for evaluations, rotations, and trainee development.
• Advance initiatives that strengthen departmental cohesion, communication, and morale.
• Maintain transparent communication during departmental planning processes.
• Lead a high-performing, largely remote administrative team characterized by autonomy, professionalism, and strong cross-functional collaboration.
• Demonstrate expertise in strategic planning, complex financial management, and faculty affairs.
• Prove ability to lead through organizational change and align diverse stakeholders across academic and clinical domains.
• Exhibit exceptional interpersonal, analytical, and communication skills.

Qualifications

• Master's degree, preferably in business, finance, or related science field, and seven years of professional business or management experience which includes experience in a clinical or healthcare environment, OR an equivalent combination of experience, education, and training.
• Previous supervisory experience.
• Experience with academic health systems, laboratory medicine operations, or large multi-mission departments.
• Understanding of NIH funding structures, indirect cost management, and clinical–academic partnerships.
• Strategic thinker who balances operational rigor with innovation and relationship-building.
• Demonstrated success in mentoring teams and advancing equity and inclusion.
• Leadership Mindset.
• Commitment to transparency and accountability.
• Strategic agility in the face of institutional change.
• Collaborative and partnership-oriented approach to solving cross-mission challenges.
• Dedication to academic, clinical, and research excellence.