Administrator- Department of Comparative Medicine

Responsibilities

• Office management functions within the department including managing calendars, scheduling meetings, arranging appointments, and communicating with departmental communications.
• Generate end-of-the-month billing of animal care charges such as per diem charges, drugs and supplies, technical assistance, and shipping.
• Process all invoices for NYMC investigators and outside companies.
• Create & Maintain all standing purchase orders and contracts; assist management and DCM veterinary services with the maintenance of inventory.
• Procure quotes for supplies and inventory, place orders for departmental supplies and equipment and submit invoices using the College's purchasing system (Unimarket).
• Create and distribute animal census sheets to husbandry staff.
• Provide payroll and HR support for the department. Act as timesheet approver for staff, review biweekly staff submissions, review PTO and vacation carryover requests in accordance with College and union requirements, submit Payroll Check Requests as needed.
• Communicate daily with the NYMC research community in placing their animal requisitions.
• Other regular responsibilities include preparing daily animal delivery reports; receiving departmental deliveries (animals/supplies/equipment), preparing cage cards, and other routinely recurring tasks.
• Aid in the maintenance of departmental records in relation to State, USDA, and AAALAC inspections; and tracking required training, OCC Health & visitors log.
• Perform other administrative and clerical tasks as needed.

Qualifications

• Education requirement: At least an Associate's degree
• Technical/computer skills: Proficient utilizing Microsoft Office applications (Outlook, Excel, Word), ability to become proficient in using the Unimarket purchasing system & Mentor program.
• Prior experience: At least two years in an environment providing administrative support
• Other skills/requirements: Strong communication and writing skills, possess the ability to prioritize and handle multiple projects at one time, and experience using standard office equipment.
• Environmental: No allergies to animals or related animal products (e.g. hay, feed, bedding materials)

Pay

Minimum Salary: USD $58,400.00/Yr.

Maximum Salary: USD $73,000.00/Yr.