Administrator/Coordinator - Hybrid Fairfield - Up to $150K

About Our Client

Our client is a globally recognized investment management firm known for its collaborative culture, intellectual curiosity, and commitment to excellence. The organization offers employees the opportunity to work alongside exceptionally talented professionals in a fast-paced, team-oriented environment.

Job Description

• Manage complex calendar coordination and high-volume interview scheduling across multiple teams and stakeholders
• Serve as a primary point of contact for candidates throughout the interview process, providing timely and professional communication
• Coordinate in-person interview days, including room bookings, scheduling adjustments, catering arrangements, and candidate hospitality
• Support recruiting events, campus programs, internship initiatives, and networking functions by coordinating logistics and vendor relationships
• Process expense reports, candidate reimbursements, invoices, and vendor payments
• Maintain accurate records and documentation within recruiting and HR systems
• Partner closely with recruiters, hiring managers, external agencies, and vendors to ensure recruiting processes run smoothly

Requirements

• Bachelor's degree required
• 5+ years of experience in an Administrative Assistant, Executive Assistant, Recruiting Coordinator or similar support role
• Experience supporting multiple stakeholders in a fast-paced corporate environment
• Strong calendar management and scheduling experience
• Proven ability to manage competing priorities and tight deadlines
• Strong interpersonal skills and professional presence
• Experience coordinating meetings, events, travel arrangements, and logistics
• Ability to handle confidential information with discretion and professionalism

Qualifications

• Experience with ATS platforms or HR systems is a plus, but not required

Benefits

• Fully paid medical premiums for employees and dependents
• Great work life balance

Pay

• Competitive salary up to $150K + Bonus

Schedule

• Hybrid schedule with approximately three days onsite in Fairfield County, CT

Contact: Abigail Bush | Quote job ref: JN-072026-7066467