Administrator

What You’ll Be Doing

• Support Toyota’s Production Engineering [PE] Seibi training team with administrative duties.
• Set up & schedule classes in training TLC software.
• Review & improve power-bi reporting of training classes.
• Prepare & organize student hand outs for training classes.
• Support requisition & purchase order input, processing, expediting.
• Create & track procurement requisitions using information from the engineering teams on project work or operational activities.
• Support the shipping & receiving of equipment, hardware & parts.
• Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies.
• Cookordinate travel including occasional complex group travel through Toyota travel systems or externally as needed.
• Plan & coordinate complex meetings in-person and virtually as requested by the mgmt. team.
• Support expense reporting, and invoice processing in a timely manner per Toyota standards, ensuring correctness at each phase.
• Track business expenses and support corrections on invoicing and forecasting.
• Distribute electronic announcements, information, reports, or other documentation on behalf of the mgmt. team.
• Cookordinate administrative internal change impacts, example: seating arrangements.
• Cookordinate special activities, example: recognition and morale events like birthdays, yearly kick-offs, etc.

What You Will Bring

• Some college in a related business or technical field [examples: accounting and finance, business, math, etc.].
• 1+ Years of relevant administrative experience.
• Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams).
• Ability & willingness to work up to 5% overtime.
• Ability & willingness to travel up to 10%, both domestically & internationally.

What You May Bring

• 2 Year associate’s degree in business or technical field [examples: accounting and finance, business, math, etc.], completion of a trade school, or 3+Years relevant administrative experience, preferably in a corporate environment.
• Experience using PowerBI to gather or create reports.
• Experience administrating meetings within Microsoft Teams and other virtual meeting platforms.
• Experience in using SAP/Ariba procurement.
• Past Toyota experience in any department.

Qualification/Licensure

• Work Authorization : Green Card, US Citizen Preferred
• years
• Travel required : 25% or less