Administrative Support Worker Lead - Univ. of Virginia-Observatory

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

About the role

This position assists management with administrative tasks and interacts with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities may vary by location based on client requirements and business needs.

Responsibilities

• Perform administrative functions including distributing mail, ordering and stocking supplies, answering phones, and greeting visitors.
• Assist unit management with clerical tasks related to accounting, payroll, receiving, and/or human resources, including filing, data entry, record review, and maintenance.
• Greet customers, clients, and employees; answer inquiries or direct calls as necessary.
• Schedule meetings.
• Maintain office memos and informative postings.
• Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office.
• Job duties may change or new ones may be assigned without formal notice to meet commitments.

Requirements

• High School Diploma or equivalent; some college preferred.
• 2+ years of administrative support experience.
• Excellent written, interpersonal communication, and organizational skills.
• Proficient in Excel and Word.
• Ability to connect effectively with employees.
• Ability to work quickly and efficiently.
• Strong digital literacy in Office (Word, Excel, PowerPoint), internet, typing, and other databases/spreadsheet software.

Pay

Hourly rate: $23.00 to $25.00.

Benefits

• Comprehensive benefit programs and services for eligible employees, including medical, dental, vision, and work/life resources.
• Retirement savings plans like 401(k).
• Paid days off such as parental leave and disability coverage.
• Benefits vary by location and are subject to legal requirements, employee eligibility, and work location.