Administrative Support Specialist, Senior

We need to output HTML fragment with sections: About the role? The posting includes intro about company, then description of role. We need to use

for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate like EEO, navigation, cookie, legal, application instructions, duplicated lines. Also remove "Thank you for your interest..." etc. We need to decide sections: About the role (company overview and role context). Responsibilities (list of duties). Requirements (maybe required qualifications). Qualifications (maybe preferred qualifications). Skills (maybe combine? but we can include Skills as separate if there is content). Benefits, Pay, Schedule. We must only include sections if posting has real specific content. The posting includes schedule: "Schedule: M-F; 8AM to 5PM". Pay: Salary range $80,000 - $95,000. Benefits: list. So include those sections. We need to preserve all substantive info: company description, role location, mission, etc. Must not invent or summarize away detail. We need to format lists with

• . Use

  for prose. We must not include duplicated lines. Ensure we don't include "Thank you for your interest..." etc. Let's extract content: Company intro: "Torch Technologies Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!" But we need to remove "Thank you for your interest in employment with Torch Technologies." maybe considered boilerplate? It's part of intro but maybe we keep? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The thank you line is not necessarily boilerplate but could be considered part of the posting. However we might keep the company description but maybe drop the thank you line. Safer to keep the substantive description: "We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!" Then role description: "Torch Technologies has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM) at Hanscom AFB, MA. Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space. As a Senior Administrative Support Specialist your duties will include the following, but are not limited to:" Then list duties. Then "Required Qualifications" list. Then "Preferred Qualifications" list. Then "Schedule: M-F; 8AM to 5PM Work Location: Onsite at Hanscom AFB, MA Travel: 0-10% Relocation Assistance Available: No Position Contingent Upon Award of Contract: No Salary Range: $80,000 - $95,000 The salary range information is a general guideline only...." Then "Benefits Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays." Then application instructions etc which we should remove. Thus sections: About the role: combine company overview + role context (maybe two paragraphs). Could be one

  with company overview and another

  with role specifics. Responsibilities: list of duties. Requirements: Required Qualifications. Qualifications: Preferred Qualifications. Skills: maybe not separate; but we could put some of the preferred qualifications under Skills? However we already have Qualifications for preferred. The instruction says use headings for Skills if there is content. We could treat Preferred Qualifications as Skills? But they already have heading "Preferred Qualifications". We could map that to Qualifications section. Or we could have both Requirements and Qualifications (where Requirements = required, Qualifications = preferred). That seems fine. Skills: maybe we could omit if no distinct skills section beyond qualifications. But we could include some skills from preferred qualifications under Skills. However to avoid duplication, better to not create Skills if we already put preferred qualifications under Qualifications. The instruction: "Prefer a few substantive sections over many thin ones." So we could combine Requirements and Qualifications into one section? But they said use headings for those categories. We'll follow: Requirements (required), Qualifications (preferred). Skills maybe omitted. Benefits, Pay, Schedule. Now we need to ensure we don't include filler like "commensurate with experience". Not present. We must not repeat job title as heading. So no

  Senior Administrative Support Specialist

  . We must not put Job ID etc. Now produce HTML fragment. Let's craft:

  About the role

  We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

  Torch Technologies has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM) at Hanscom AFB, MA. C3BM has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. Its main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.

  Responsibilities

  • Provide expert-level support to Department of War (DoW) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle.
  • Apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.
  • Provide administrative and operational support to government leadership and acquisition program teams.
  • Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
  • Track and monitor action items, taskings, suspense dates, and program deliverables.
  • Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
  • Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
  • Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
  • Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
  • Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
  • Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
  • Maintain program files, records, and document repositories in accordance with organizational procedures.
  • Assist with workflow management, office operations, and process improvement initiatives.
  • Coordinate, analyze, distribute, and track organizational taskings and responses.
  • Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
  • Respond to routine inquiries, answer telephones, and provide administrative customer support.
  • Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

  Requirements

  • U.S. Citizenship
  • Bachelor's Degree and 12 years of directly related experience with 5 years of experience in a DoW setting.
  • Must maintain a Secret level security clearance.

  Qualifications

  • Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
  • Experience utilizing the Defense Travel System (DTS)
  • SharePoint administration and document management
  • Calendar management and executive scheduling support
  • Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
  • Action item, suspense, and workflow tracking
  • Preparation of executive correspondence, reports, and briefing materials
  • Records management and file maintenance in accordance with DoD policies
  • Data collection, analysis, and administrative reporting
  • Experience supporting DoW acquisition or program management offices
  • Knowledge of Air Force organizational structures and administrative processes
  • Strong written and verbal communication skills
  • Exceptional organizational and time management abilities
  • Ability to manage multiple priorities and competing deadlines
  • Professional demeanor when interacting with senior military and civilian leadership
  • Strong attention to detail and accuracy
  • Excellent customer service and stakeholder engagement skills
  • Ability to work independently with minimal supervision
  • Strong problem-solving and critical-thinking abilities
  • Collaborative team player capable of working across diverse organizations
  • Ability to handle sensitive and confidential information with discretion
  • Adaptability in a fast-paced, mission-focused environment
  • Proactive mindset with a continuous process-improvement approach
  • Strong relationship-building and coordination skills
  • Ability to anticipate leadership needs and respond effectively
  • High level of professionalism, reliability, and accountability

  Benefits

  Torch Technologies is proud to offer a stable and professional work