Administrative Support IV - Financial/Business Services - CORRECTIONS

Administrative Tasks

• Department shopper responsible for utilizing county approved purchasing systems to order goods and services in a timely manner for all DOC facilities and programs
• Review and verify invoice accuracy; complete goods receipt transactions; and submit invoices for payment while ensuring all required approvals are obtained in compliance with established policies
• Track and coordinate with Sedgwick County Finance to rectify payment discrepancies
• Reconcile department assigned purchasing cards, ensuring accuracy of all transactions and completion of required logs and receipt documentation prior to submitting to Sedgwick County Finance
• Research orders to find more cost-effective items
• Serves as the primary point of contact for obtaining quotes and vendor options
• Reconcile and enter weekly deposits from all DOC programs and facilities.
• Reconcile staff mileage and obtain necessary approvals.
• Covers registrations, scheduling, procurement and travel reservations for DOC staff.

Data and Records Maintenance

• Create/maintain spreadsheets for tracking all purchases and invoices
• Develop and maintain documentation, processes and procedures for all duties.

Customer Service

• Provide professional and responsive customer service to internal and external stakeholders through effective verbal and written communication
• Answers and routes incoming phone calls
• Receives, sorts, stamps, and distributes departmental mail/goods
• Provides constructive feedback and recommendations for improvements.

Qualifications

• High school diploma or equivalent
• Certified transcript(s) required to verify education credits
• One year of experience in responsible financial administrative support work
• Must be 21 years of age
• Valid driver’s license without restrictions and current proof of automobile insurance
• Personal vehicle for use when county vehicle is not available (mileage reimbursement is provided by County)
• Pass legal background check, Child and Adult Abuse & Neglect Central Registry checks, KCJIS Security Policy (fingerprint) check, and pre-employment screens
• Must also meet the required conditions contained in KSA 65-516 and KAR 28-4-356
• Two years of administrative experience in financial accounting preferred