Administrative Support Coordinator, Student Organizations & Leadership

About the role

The Administrative Support Coordinator is responsible for providing general office, clerical, and administrative support for students, faculty, and/or staff. This includes processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers (including students) and staff.

The incumbent supports the fundraising efforts of the department and may provide coordination and/or lead work direction responsibilities. They manage multiple work priorities and interpret and apply policies and procedures, often requiring the management of multiple work priorities.

Responsibilities

• Process mail and maintain files and records
• Schedule and arrange appointments
• Provide budget support
• Process documents and records
• Gather data and prepare standard reports
• Interact with and solve problems for work unit customers (including students) and staff
• Support the fundraising efforts of the department

Requirements

• Thorough knowledge of office methods, procedures, and practices
• Ability to use general office equipment and a full range of office support technology and systems
• Excellent written and oral communication skills; effective listening skills; strong attention to detail and organizational skills
• Ability to perform standard business math, and make simple projections requiring some inference, including tracking and comparing data
• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community

Qualifications

• Experience providing clerical and administrative support functions
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist
• Thorough knowledge of office methods, procedures, and practices
• Ability to use general office equipment and a full range of office support technology and systems
• Excellent written and oral communication skills; effective listening skills; strong attention to detail and organizational skills
• Ability to perform standard business math, and make simple projections requiring some inference, including tracking and comparing data
• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community

Skills

• Knowledge of University system software (i.e., CFS, CHRS, CMS-SA, Finance Data Warehouse, PeopleAdmin)
• Knowledge of student engagement platform (CampusGroups)
• Experience maintaining, monitoring, and reconciling budgets
• Knowledge of governmental financial record-keeping methods
• Able to learn, interpret independently, and apply a variety of complex policies and procedures
• Able to identify deviations from applicable policies
• Able to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions

Benefits

Best-in-class benefits are provided, including:

• Flexible work schedule
• Comprehensive health insurance options
• Retirement savings plans
• Professional development opportunities

Pay

The anticipated hiring range is $4,367 per month (Step 1).

Schedule

Work hours are Monday - Friday 8:00 a.m. - 5:00 p.m. Summer hours (May - August) will be 7:30am - 4:00pm with a 30 minute lunch. Work hours dependent on department needs.