Administrative Support Coordinator

About the role

The School of Nursing at San Diego State University is seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team. This position offers an exciting opportunity to support the launch and ongoing operations of the new nursing program at the SDSU-Chula Vista satellite location.

Responsibilities

• Serve as a central resource for faculty, staff, and students and ensure continuity of operations, coordination of academic and administrative functions, and adherence to accreditation and regulatory requirements.
• Manage day-to-day office operations; coordinate administrative workflows; serve as liaison to Global Campus and SON leadership; and provide direct support to the Assistant Director and Director in advancing program operations and initiatives.
• Oversee and track multiple funding sources, including state and foundation accounts; process purchasing, travel, and accounts payable; and ensure compliance with CSU fiscal policies and procedures.
• Aid in records management, compliance tracking systems, and clinical coordination processes; help resolve student concerns and direct them to appropriate campus resources.
• Coordinate faculty appointments, workload reporting, and personnel processes in alignment with university and Global Campus policies; assist leadership in ensuring proper documentation and compliance.
• Support key School of Nursing events, meetings, and communications; coordinate logistics and maintain documentation across stakeholders.

Qualifications

• Minimum four years of experience in an administrative/office setting.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Experience managing multiple calendars and/or schedules.
• Familiarity with Learning Management Systems.
• Experience working in large, public-sector organizations such as a higher education, public agency, government, military or health care setting.
• Knowledge and understanding of FERPA requirements and possess the ability to maintain confidentiality related to student data.