Administrative Support Coordinator

About the role

E.S. Wagner Company, LLC is looking for an Administrative Support Coordinator to join its team of construction professionals in the Charlotte, NC area. E.S. Wagner is a heavy civil and highway construction company serving clients in both the public and private sectors, with the people and resources necessary to complete the most challenging and complex projects across various geographical areas. Through innovative engineering and construction, combined with the latest construction technology and equipment, the company has built its reputation as a safe, capable, and expert general contractor, guided by integrity, reliability, and pride in a job well done. The Administrative Support Coordinator provides administrative support to the Charlotte office, focusing on data entry, document management, recordkeeping, and project-related administrative support, working closely with Contract Coordinators, Accounting, field personnel, and other team members to ensure information and documentation are accurate, organized, and processed in a timely manner. The role also includes front office coverage such as answering incoming calls and assisting visitors as needed. This is a full-time, in‑office position. Learn more at www.eswagner.com.

Responsibilities

• Provide day-to-day administrative support to Contract Coordinators and other team members.
• Assist Accounting Department with invoice processing (data entry).
• Coordinate routine project support needs, including contacting vendors to schedule or request services such as dumpster deliveries, exchanges, and removals.
• Maintain organized records and documentation related to project support, credit card transactions, travel arrangements, and vendor services.
• Reconcile company credit card statements by matching transactions to receipts submitted by field employees and following up on missing documentation.
• Answer the multi-line telephone system using the company-approved greeting in a friendly and professional manner.
• Route incoming calls, provide assistance, and furnish general information to internal and external callers.
• Greet and direct visitors to the appropriate department and notify employees when their visitors arrive.
• Efficiently receive, sort, and distribute mail and deliveries within the organization.
• Make copies, scan documents, and provide general administrative support.
• Coordinate onboarding for new hires.
• Book hotel accommodations for field crews and assist with other travel-related arrangements as needed.

Qualifications

• High school diploma or equivalent.
• At least one year of data entry, administrative, or general office experience.
• Proficiency with Microsoft Outlook and Word, with basic working knowledge of Excel.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and adapt to changing circumstances.
• Professional, dependable, and collaborative approach.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Short-term disability (STD)
• Long-term disability (LTD)
• Life insurance
• Paid time off
• 401(k) plan

Pay

Salary starts at $21–$24 per hour, dependent on experience.