Administrative Support Coordinator
Shift and status: Full time, 5:00 a.m. to 4:30 p.m., variable days and every other weekend. Must reside in the Grand Rapids area. The role requires onsite attendance once per week, with training conducted primarily onsite before transitioning to a hybrid schedule.
About the role
Directs and maintains accountability for complex, multi-faceted programs. Provides administrative support through the appropriate use of software and/or other tools. Exhibits initiative and knowledge to assure operations carry on in the usual manner in management's absence.
Responsibilities
- Utilizes the appropriate software application to maximize efficiency and effectiveness of office workload.
- Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality.
- Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.
- Composes documents and independent formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
- Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
- Maintains schedule/daily calendar for staff members/rooms/equipment, making independent judgments regarding priorities/rescheduling. Arranges for conference/travel, meetings as needed.
- Collects, compiles, and prepares data for analysis and develops systems that facilitate tracking of data. Manipulates data to develop unique reports to meet special requests and reviews reports/data to determine accuracy.
- Directs and maintains accountability for completion of complex, multi-faceted programs/projects.
- Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.
- Performs other duties as assigned.
Requirements
- Associate’s degree or equivalent
- 2 years of relevant experience
- Computer skills
About Corewell Health
As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members, and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.
Benefits
- Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.
- On-demand pay program powered by Payactiv
- Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
- Optional identity theft protection, home and auto insurance
- Traditional and Roth retirement options with service contribution and match savings
Schedule
- Full time, 40 hours per week
- 5:00 a.m. to 4:30 p.m.
- Days worked: Monday to Friday
- Weekend frequency: Every other weekend
Location
Primary location: Butterworth Hospital - 100 Michigan St NE, Grand Rapids